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<br />(p. l-c,~ <br /> <br />The agreement was developed by staff to allow for flexible scheduling of the signal <br />maintenance. The monthly preventative maintenance check can be performed any time an <br />electrician is in the vicinity performing other work. The full overhead costs were not used in <br />determining the agreement rates because the City owns half of the traffic signal and <br />already performs maintenance to this intersection. As a result, travel time is reduced for <br />routine maintenance by scheduling work when in the area. <br /> <br />This is the first contracting in for services with another agency performed by the Right-of- <br />Way Maintenance Division. This is a small contract that will not impact staffs ability to <br />maintain the critical traffic signals and street lights within the City. Staff will use this small <br />contract to verify our estimates for performing the work. This agreement will serve as a <br />foundation for generating additional maintenance contracts with other jurisdictions. <br /> <br />Alternatives <br />There are two alternatives: <br />1. Do not approve the agreement <br />2. Re-structure the rate schedule <br /> <br />Staff can perform the work outlined in this agreement at the rates included without <br />subsidizing the work. The small size of the contract will not cause any scheduling issues <br />with Redwood City's facilities. Staff already performs some maintenance on this <br />intersection. This small contract will be a good learning tool for developing future <br />agreements with other jurisdictions. <br /> <br />Fiscal Impact <br />Performing the work outlined in this maintenance agreement will supplement the general <br />fund from a minimum of $800 to an unknown higher amount based on the level of service <br />calls. The work performed by this agreement will be covered by the fees paid by the Town <br />of Woodside. The maintenance activities will not compromise the maintenance to <br />Redwood City's electrical systems. <br /> <br />æ1t <br />Gor on Mann <br />Public Works Superintendent <br /> <br />~~ <br /> <br />Peter Ingram <br />Public Works Services Director <br /> <br />()I!JI <br /> <br />Ed Everett <br />City Manager <br /> <br />Page 2 of 2 <br />