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IREPORT To the Honorable Mayor and City Council <br /> From the City Manager <br /> <br /> June 3, 2002 <br /> <br /> Subject <br />Award of Contract - 2001-2002 Asphalt Rubber Chip Seal Project. <br /> Engineering File No. 806-02 <br /> <br /> Recommendation <br />Approve the contract for the 2001-2002 Asphalt Rubberized Chip Seal Project to the <br />lowest responsible bidder, Western States Surfacing, Inc. of Modesto, California, for <br />their Iow bid of $416,832.82. <br /> <br />Background <br />This year's project is a continuation of the "Cape Seal" Program, and targeted again for <br />the lower traffic volume/residential streets. Because this "cape seal" method is done in <br />two separate procedures, it calls for two separate contracts (i.e., chip seal and slurry <br />seal). By breaking this project into two separate contracts, the work will be coordinated <br />directly with the contractor performing each specialty item, thus eliminating the prime <br />contractor's mark-up, usually associated with subcontractors. With the City directly <br />coordinating the specialty contractors, we should be able to achieve a better quality <br />project as well. <br /> <br />Advance preparation work is necessary prior to the start o¢ the Asphalt Rubberized Chip <br />Seal Project. This work involves sealing cracks and leveling the existing surface with a <br />thin layer of asphalt to smooth out the depressions, ruts, and raveling, typical of badly <br />deteriorated streets. This preparation work is currently being performed by the City's <br />Public Works Services Street Maintenance Section, and will be completed as <br />scheduled before the Asphalt Rubberized Chip Seal Project begins. Once the Asphalt <br />Rubberized Chip Seal Project is finished, the Slurry Seal Project will begin <br />approximately two weeks later, which will then complete the "Cape Seal" resurfacing <br />method. <br /> <br />The stages of construction for the project are as follows: <br /> <br /> 1. Removing the roadway striping and covering the manhole, valve box, and <br /> other utility boxes. <br /> <br /> 2. Application of the rubberized chip. <br /> <br />Total construction time for the 2001-2002 Asphalt Rubberized Chip Seal Project is ten <br />(10) calendar days. <br /> <br /> <br />