AgdaPkt 2002-06-10 - Laserfiche WebLink

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Staff is administering the program following performance measure criteria to not remove more than 20% of the larger trees on a street or more than two trees in a row. Staff encourages property owners to preserve trees by allowing the City to establish a sidewalk maintenance easement on private property for the relocation of the sidewalk. Failure to provide the easement may cause the site to be skipped to avoid tree removal. The City will bypass permanent sidewalk repairs if the property owner does not want to provide an easement in order to retain a tree. A temporary asphalt repair will be made to alleviate the defect and reduce the risk at the site. Property owners are also offered the opportunity to participate in cost shared repairs for defects of less than one-inch and may pay 100% of the repair cost for replacement of undamaged concrete. Based on the Iow bid, if the contractor proves to work in an effective manner, staff will be coming back to Council for a change order for additional work for approximately $100,000, since the awarded bid is lower than the Engineer's Estimate by almost $90,000 and the budget is available. Alternatives 1) Award the contract to a higher bidder 2) Not award the contract 3) Re-bid the contract Fiscal Impact Funds have been approved in the FY 2001-2002 Capital Improvement Program, Tree Preservation and Sidewalk Repair funding in the amount of $1~000,000. The budget contains the following balance: · Current project balance $ 663,942 · 2001-2002 Tree Preservation and Sidewalk Repair Program (subject project) -$ 537,143 · Planned project change order based on Iow bid -$ 100,000 · Project administration and inspection (FY 01-02) -$ 10,000 CIP balance at en'~of FY 01-02 $ 16,799 , "~_____~ Gordon Mann Peter Ingr~m Ed Eve~'ett" Public Works Superintendent Public Works Sen/ices Director City Manager Attachments None Page 2 of 2