AgdaPkt 2017-10-23 Joint SA PFA - Laserfiche WebLink

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6.1.D. - Page 1 REPORT To the Honorable Mayor and City Council From the City Manager October 23, 2017 SUBJECT Amendment No. 3 to Design Professional Agreement with WRECO for the U.S. Highway 101 Pedestrian Undercrossing Project RECOMMENDATION By motion, approve Amendment No. 3 to Design Professional Agreement with WRECO and authorize the City Manager to execute the amendment in the amount of $158,672 for a total of $529,175.50 BACKGROUND On October 17, 2012 the City executed an agreement with WRECO for design and construction support services for the U.S. Highway 101 Pedestrian Undercrossing Project (Bair Island Road to Convention Way). This project will include a pedestrian link between housing in the Bayfront areas east of U.S. Highway 101 and the Downtown area. On January 18, 2013 the City executed Amendment No. 1 to the agreement to include an expanded path area over a City -owned property, a creek overlook, and additional environmental review and supporting documents. Later, on January 3, 2014 the City executed Amendment No. 2 to the agreement to include additional electrical design, railing installations, easement documents and cathodic protection. Upon completion of environmental studies, on April 25, 2016, the City Council adopted the Initial Study and Mitigated Negative Declaration for the project. ANALYSIS Construction of the project will require permits from four permitting agencies and coordination with two utility companies. Because a portion of the project is underneath U.S. Highway 101, an encroachment permit from Caltrans will be required. Under Caltrans regulations, a project with work expected to exceed $1 million within their right- of-way will require an encroachment permit through the Permit Engineering Evaluation Report (PEER) review process. This process requires additional design, documentation and reporting and provides a higher level of oversight due to the complex nature of