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EXHIBIT A II - STUDY APPROACH The Warner Group's planned study approach would be as follows: Pilose I - Conduct Needs Assessment 1. Conduct Project Kick-Off l'rleeting - To ensure close project communications, we would conduct a detailed planning meeting with the Evaluation Team. We would discuss key dates, identify personnel to be interviewed and City resources required, organize project logistics and workspace, and resolve any project-related issues that may arise. We would request documentation on the existing financial systems and any other key documents that would help us to understand the current and future financial system environment. In addition, we would review and obtain approval for the project control and status reporting methodology. Typically, we prepare and present detailed status reports every three to four weeks. 2. Conduct Neetls Assessment (l1lt1 Develop Project Budget - We would conduct one-on- one interviews and focus groups with appropriate City personnel to determine, and prioritize, financial systems needs. This data gathering effort would focus on key system features and modules, with the detailed requirements to be developed in Phase II. After completing this needs assessment, we would meet with the Evaluation Team to review and discuss system needs and priorities. We estimate that 6-8 interviews and 3-4 focus groups will be required. After the primary system needs and approach are identified. we will prepare a recom- mended project budget that includes estimated one-time and recurring costs for all system components and services. This would include items such as application software, software installation, conversion, training, documentation. and others. We would review and discuss the recommended project budget with the Evaluation Team. Pilose II - Prepare Requestfor Proposal (RFP) 1. Prepare Technical Specifications for Financial Systems - Next, we would prepare a comprehensive set of specifications for finmÌcial systems for the City. The specifi- cations would be suitable for inclusion in a Request for Proposal and would address: . System design and overall configuration Reliability requirements' Peripheral equipment requirements, including PC workstations Data communications and networking requirements Remote location eç¡úipment requirements On-line storage nèeds Software requirements, including: . . . . . . ROW _0001 WPD Tile Womer Group II -1