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<br />maintenance, communications and others would be identified. Every effort would be <br />madc to identify and project any "hidden" costs that might be expected. Hidden costs <br />are those that vendors do not always reveal to prospective customers. <br /> <br />8. <br /> <br />Recommend Most Appropriate Financial Systems Vendor - Based upon the economic <br />analysis and the vendor proposal validation and analysis, we would recommend the <br />company whose financial systems and equipment best satisfy the overall requirements <br />of Redwood City. <br /> <br />Phase III - Assist in Contract Negotiations <br /> <br />1. <br /> <br />Assist in Contract Negotiations - We would work with the City and the selected <br />vendor to aid in the development and negotiation of the final contract in order to obtain <br />the most favorable provisions and stipulations for the City. These may include such <br />items as the following: <br /> <br />. <br /> <br />Vendor's responsibility in training department personnel <br />System performance criteria such as system response time and overall system <br />uptime <br />Acceptance terms and conditions <br />Warranty duration <br />Installation responsibilities <br />Favorable payment schedule <br />Software license terms <br />Software modifications <br />Documentation to be provided <br />Limitations on expenses <br /> <br />. <br /> <br />. <br /> <br />. <br /> <br />. <br /> <br />. <br /> <br />. <br /> <br />. <br /> <br />. <br /> <br />. <br /> <br />We also would request the vcndor to include their response to the financial systems <br />RFP as an addendum to the contract. We would not evaluate the contract from a legal <br />point of view. <br /> <br />Our first task would be to review the vendor's suggested contract. We then would <br />prepare a written report detailing our suggested changes and any additional terms and <br />stipulations which we believe would be favorable to the City. We would participate, <br />together with City personnel, in 1-2 subseq4,ent meetings and negotiations with the <br />vendor in order to finalize the contract. <br /> <br />Phase IV - Provid~ Implementation Assistance <br /> <br />1. <br /> <br />Develop Detailed Project Schedule - Once a contract is finalized, implementation <br />activities could begin. We would assist during the implementation program by <br />working with City personì1el and the selected vendor or integrator to develop a detailed <br />project schedule. The s,éhedule would include the following sections: <br /> <br />IlDW_OOOI WPD <br />The Warner Group <br /> <br />II-4 <br />