AgdaPkt 2000-04-24 - Laserfiche WebLink

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5e-� �'t � � �� � , Tr� th� HonQraal� �a�c�r and ��ty ��unc�1: ' Fr�m �he C Il�ana er April 24, 2000 Subject Award of Contract - Sport Field Improvement Project at Taft Elementary School. Engineering File No. 803-02 Recomrriendat�on Adopt a resolution awarding the contract for the Sport Field Improvement Project at Taft Elementary School, to the lowest responsible bidder, Vatley Crest, Inc. of Pleasanton, California, for their low base bid of $726,484 plus add alternate amount (line 24a — Lime Treatment) of $31,164, for a total of $757,648; waive minor irregularities in the lowest responsible bid, and instruct staff to obligate funding, which will exceed the existing budget. Background On February 7, 2000, the City Council approved the Contract Documents and authorized the Clerk's Office to advertise the subject project for public bidding. The project was designed by The Beals Group, Inc., a consulting landscape architect that the City retained to design this project. At first, three fields (Taft School, Garfield School and Fair Oaks School) were going to be designed and constructed as one big project. Unfortunately, funding limitations cut the scope of the project down to two fields, leaving Fair Oaks Sport Field to be � improved. at a later date. Furthermore, scheduling conflicts with the - building improvements at Garfield School dictates that only Taft School Sport Field be constructed this year. This project is a joint effort among the City of Redwood City, the County of San Mateo, and the Redwood City Elementary School District. The School District is providing the actual Facility; the County is providing the funding through their Community Development Block Grant Program (CDBG); and the City is providing the construction administration. When the facility is in place, the City will be responsible for the maintenance and scheduling of the field, when it is not being used by the school. The County has agreed (in principle) to fund this project, and an agreement has been approved by their Board. Presently, an amendment to that Agreement is being negotiated to address cost escalation and CDBG requirements. The existing fields are made up of turf growing on native soil, which is composed mainly of clay, as a result, drainage and playability throughout the year is very poor. In addition, clay deforms readily under use, �and puddles would form with any amourrt of . . , ... . . _._._ _ __. __ .