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<br /> <br />-\ <br /> <br />REPORT <br /> <br />To the Honorable Mayor and City Council <br />From the City Manager <br /> <br />June 26, 2000 <br /> <br />Subject <br />Purchase of a Konica 7065 copier for the Public Works Services Department <br /> <br />Recommendation <br />The City Council, by resolution, authorize the purchase of one Konica 7065 copier for the <br />Public Works Services Department, in the amount of $17,050.00. <br /> <br />Background <br />The Public Works Services Department purchased a copier in June 1994. It has been <br />malfunctioning on an increasingly regular basis. We have held a maintenance agreement <br />since purchasing this copier, which has covered all parts, service and repairs. The costs <br />for maintenance and downtime have become unreasonable. <br /> <br />During the last fiscal year, several departments have purchased copiers. The Public <br />Works Services Department contacted the user departments as well as prospective <br />vendors and received informal bid proposals. Two machines, which have already been <br />purchased by other City departments and best meeting our needs, were viewed and <br />evaluated by staff. Criteria for evaluating each machine were: 1) cost; 2) meets the <br />required specifications; 3) reliability; 4) ease of use; and 5) upgrade capabilities. Once both <br />machines were evaluated by staff, it was determined that the Konica 7065 copier which <br />was also recently purchased by the Library, best met the needs required to effectively and <br />efficiently support the Public Works Services functions at the best price. A summary of <br />prices: <br /> <br />Konica <br />Xerox <br /> <br />$17,050.00 <br />$18,837.00 <br /> <br />Alternative <br />Do not approve the purchase of this copier and continue to use existing copier. However, <br />the existing copier malfunctions, causing unnecessary non-productive work time by the <br />administrative staff. <br /> <br />Fiscal Impact <br />The cost of the Konica 7065 is $17,050.00. The Public Works Services Department has <br />funds budgeted for the purchase of the copier in the approved FY 1999/2000 budget. <br /> <br /> <br />'J ¡U~f1r1ru <br /> <br />I n Sherman <br />Administrative Secretary <br /> <br />\Ç: /" dl ~ tJ (DR- <br /> <br />Peter Ingram Ed Everett <br />Director, Public Works Services City Manager <br /> <br />Attachment <br />1. Resolution <br /> <br />-r <br />