AgdaPkt 2000-08-14 - Laserfiche WebLink

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1 REPORT To the Honorable Mayor and City Councii From the City Manager August 14, 2000 Subject City Hall Data Center and Public Works Services replacement of existing Server Hardware Recommendation That the City Council authorize the purchase of 12 Compaq servers from Compaq DIRECT in the amount of $86,667.12 (including sales tax) from the State of Califomia Office of Procurement under the California Multiple Award Schedule (CMAS) 3-98-70-0037C. Background In 1995, IT (Information Technology) deployed the first desktop email system throughout the organization. The user base has grown substantially since then, and currently we have over 450 users on the email system and there are over 500 desktops in operation. At the time when desktop operations began, we put together several clone (inexpensive, low- grade) servers. At present, we have seven clone servers providing client server services such as email, central storage of user documents, printing, and Enterprise Fax. These servers are running over peak capacities resulting in slower access to network applications for our users. The inexpensive servers have also posed some major reliability issues where we have had to maintain and monitor the systems closely for smooth operations. As a result of our diligent staff and expertise, we have been able to maintain an uptime of over 99.97 % on our network. However we can no longer guarantee such uptime with the existing server infrastructure. These new servers will allow us to provide our users nefinrork reliability, faster access to network applications running on Windows NT operating system, and more storage capacity for user data. Nine servers will be located in City Hall and three at the Municipal Services Center for Public Works Services. Not replacing these servers at this time could expose the city to the risk of unplanned downtime and the attendant disruption to a heavily relied upon communication system. The price reflects a 15% discount through the State of California Contract with Compaq Computer Corporation. Fiscal Impact Funds have been allocated in the FY 2000-01 capital budget in the amount of $61,939.57 for the City Hall purchase, and in the FY 2000-01 operating budget in the amount of $24,727.55 for the Public Works purchase. � � � /�^ � � , ``'�< <` - �E,�' — George W. Gipe � Brian J. Ponty Edward P. Everett Information Technology Manager Director of Finance, Financial Planning City Manager ....._.. _ _..,._. T