AgdaPkt 2000-10-16 - Laserfiche WebLink

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REPOR T To the Honorable Mayor and City Council From the City Manager October 16, 2000 Subject Purchase Of Automatic Sandbagging Equipment .. Recommendation Resolution approving the purchase of one (1) automatic sandbagging equipment in the amount of $16,320.23 from the Hogan Manufacturing, Inc. Background The purchase of automatic sandbagging equipment will ensure that there is an available supply of sandbags for emergency use through the wet season. The city received two bids for the purchase of sandbagging equipment: (a) Hogan Manufacturing, Inc. -$16,320.23 and (b) Sand Aid Corporation - $24,950.00. Currently prior to the start of the wet season the City stockpiles sandbags for residents to use when threatened by heavy rains and flooding. Residents can pickup ready-made sandbags at Fire Station #11 (Second Avenue and Bay Road) and the Municipal Service Center parking lot (1400 Broadway) as long as supplies last. When the sandbag supply is depleted, the City provides shovels, sand and bags for residents to make their own bags. Each year, the City borrows sandbag-making equipment from San Mateo County for a two-week period before the start of the wet season to create the stockpile. Once the initial stockpiling is complete the equipment is returned to the County. Further, once the rains begin this equipment is not available for our use because of needs elsewhere in the County. Purchasing our own equipment will allow the City to maintain a critical supply of sandbags for residents' use throughout the wet season. Hogan Manufacturing's " Speed Sandbagg'r" can fill 1,800 sandbags in an hour and can be operated by a crew of one to four workers. The City makes approximately five to ten thousand sandbags yearly. Having our own equipment will allow the City to plan, schedule and respond to any emergency need for sandbags or merely replenish depleted supplies, as needed, throughout the winter. Alternative The City can continue to borrow sandbagging equipment from the County, which means this aspect of our emergency preparedness is dependent on others. Our experience using this approach has proven to affect the City's capability to respond to emergency requests for more sandbags during the winter. Fiscal Impact The total cost of the sandbagging equipment is $16,320.23. The approved storm drain maintenance budget for FY 2000-2001 includes $14,000 for the purchase of the equipment. The remaining $2,320.23 balance will come from the operating budget, object 40, operating supplies and expenses. This small amount will not have a significant impact on the department's operating budget �� ' , � �., r�.�.. �� Mari W. Harang e r Ingram Ed Everett Pu � Works Superintendent blic Works ervices Director City Manager Attachment: Resolution , _ . . ___... _ _ . _ .�. ___ _� -.._. .�.e __. ..