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REPOR T <br /> To the Honorable Mayor and City Council <br /> From the City Manager <br /> October 16, 2000 <br /> Subject <br /> Purchase of Utility Systems Materials <br /> Recommendation <br /> Approve resolution authorizing the purchase of utility systems materials from Roberts & Brune <br /> Co. of Redwood City, CA in the amount of $198,835.88. <br /> Background <br /> The Water and Wastewater Maintenance Divisions of the Public Works Services Department order <br /> large quantities of water and sanitary sewer materials for utility system repair and maintenance. <br /> (I.E. pipe, valves, fittings, meter and valve boxes). Both Divisions developed a list of the most <br /> . commonly used materials, which witl be needed during the new 2000/2001 Fiscal Year. <br /> The City Clerk advertised the bid invitation with copies of the bid mailed to three local vendors. The <br /> one bid received was opened by the City Clerk on Wednesday June 21, 2000 and is considered <br /> a valid bid. <br /> Roberts 8� Brune's bid amount of $169,117.98 contained two mathematical errors which city staff <br /> noticed and asked Roberts & Brune Co to correct. The corrected bid in the amount of $198,835.88 <br /> represents an increase of 2% over last year's bid and staff is confident that this is a competitive bid. <br /> Roberts & Brune Co. Redwood City, CA $198,835.88 <br /> U.S. Filter Santa Clara, CA No Bid <br /> Kenko Utility Supply Co. San Jose, CA No Bid <br /> The only responsible bidder was Roberts 8� Brune Co., of Redwood City, California, who has <br /> proven to be reputable. Staff received a letter from U.S. Filter, thanking the City for the opportunity <br /> and declining to bid at this time. Staff contacted Kenko Utility Supply Co., who stated they could <br /> not meet the specifications which require vendor to provide weekly inventory stocking and delivery. <br /> Alternative <br /> 1. Do not authorize the purchase of material, directing staff to solicit additional bids from <br /> vendors from a broader area. <br /> 2. The Council could choose to not authorize the purchase of materials, in which case staff <br /> would purchase on an "over basis, increasing the cost of materials. <br /> Fiscal Impact <br /> Funds fqr the purchase of the utility systems materials in the amount of $235,166 are available in <br /> t FY 2000/2001 Water and Wastewater Enterprise Funds operating budget. <br /> , <br /> �� <br /> Manuel Rosas Peter Ingram Ed Evere <br /> Public Works Superintendent Public Works S ices Director City Manager <br /> Attachments: � <br /> Resolution <br /> , .. _ .. __..____ ___ - ____ .. .�.__._.�._._ � ___ _ <br />