AgdaPkt 2000-11-13 - Laserfiche WebLink

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r¡.~- D1- surface is uneven and, because of the clay, tends to pond water after a rainfall. The turf is also in poor condition. Presently, Garfield school has one soccer field, but with the use of the adjacent open space, the field can be reoriented, and a Senior League baseball field can be added along with a regulation size soccer field. The overlapping area will allow better utilization of the field for youth soccer, or other youth sports. All three parties agreed that the use of a sand-base field offers more durability and 'playability during wet seasons, and sand-based fields are preferred by the majority of users. The construction cost of a sand-based field is approximately $6.00 per square foot. In the agreement with the School District and the County of San Mateo, the City (acting as the "project manager") was also to pay for the design and engineering work for the fields. The City assembled a Request for Proposals for this project and issued it on November 13, 1998. Four proposals were received by the December 2, 1998, due date. Staff felt that three of the four consultants were qualified to design the project and invited the three for an interview on December 16, 1998. The three consultants interviewed were: (1) The Beals Group of San Jose, (2) Singer & Hodges of San Ramon, and (3) Carducci Landscape Architects of San Francisco. The interview panel, consisting of representatives from the three participating agencies, selected The Beals Group as the most qualified consultant. The Beals Group's, headed by their principal, William Beals, has a vast amount of experience in designing this type of project, and have a thorough understanding of field construction methodologies. Since drainage is an important component of this project, The Beals Group is well qualified, because they have a civil engineer within their company. ' The Beals Group proposal of $43,617.00 is a competitive and reasonable fee for the required effort to complete the design, and for engineering services to assemble a set of Contract Documents for Garfield School. This proposal also includes construction support, which proved to be valuable at Taft School. The Beals Group originally designed Taft and Garfield sports field renovations as one project. At the 90% review stage, Garfield was removed from the Contract Documents because of scheduling conflicts with the school construction activities by the School District. The sports field design at Garfield School is similar to that of Taft School. Approval of Plans and specifications, and the authorization to advertise for bids will be brought back to the City Council in February 2001. A complete copy of the agreement is available for review in the City Clerk's office. -2-