AgdaPkt 2017-11-13 Interview Closed and Joint SA PFA

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REPORT To the Honorable Mayor and City Council From the City Manager November 13, 2017 SUBJECT Award of Contract – National Guard Armory Building Parking Lot Improvements Project RECOMMENDATION By motion: 1. Approve the contract documents and award the standard form contract for the National Guard Armory Building Parking Lot Improvements Project to Silicon Valley Paving, Inc. of San Jose, California for their responsive and responsible low bid in the amount of $401,379; 2. Authorize the City Manager to increase the contract amount, if necessary, up to 10% above the contract amount; and 3. Find that the project is exempt from the requirements of the California Environmental Quality Act (CEQA) under CEQA Guidelines Sections 15302 (Replacement or Reconstruction), and 15332 (In-Fill Development Projects) BACKGROUND On July 27, 2015, the City Council approved a lease with the State of California at the National Guard Armory located in Red Morton Park. The lease allowed for the use of the Armory building for community recreation purposes. In lieu of monthly lease payments, the City agreed to complete facility and land improvements, including (among other improvements) the re-paving of the back “motor pool” parking lot and the construction of a new, 20,000 square foot public parking lot on the existing dirt lot adjacent to the Armory building. Approximately half of the back lot was re-paved in May of 2016 as part of a separate, project. The other half was being used for activities related to the recent field upgrades at Red Morton Park and could not be repaved at the same time. Improvement Plans for re-paving the other half of the rear parking lot and constructing the new parking lot have been prepared by the Redwood City Engineering Division. Due to the size of the proposed parking lot, the California Regional Water Quality Control Board requires that stormwater treatment improvements be installed as part of the improvements. The plans include hardscape and drainage infrastructure for those treatment areas. City Parks staff will install the bio-retention soil, irrigation, and plants after the parking lot construction is complete. The plans include the hardscape (asphalt paving, concrete curb and gutter) and backbone infrastructure (drainage pipes and structures, sleeves for future irrigation lines, conduit for future electrical lines) for the 6.1.A. - Page 1