AgdaPkt 2017-12-04 Joint SA PFA - Laserfiche WebLink

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• Cancel the RFP and reject any and all quotations in whole or in pa 6.1.A. - Page 21 the best interest of the City; • Waive informalities and irregularities in the proposals; • Accept, modify, or reject any items of the proposal; • Enter into an agreement with another Proposer in the event the originally selected Proposer defaults or fails to execute an agreement with the City; and, or • Enter into an agreement with multiple Proposers for different portions of work as outlined. An agreement shall not be binding or valid with the City unless and until it is executed by authorized representatives of the City and of the Proposer. 9. Contract Type, Term and Method of Payment It is anticipated that the contract resulting from this RFP, if awarded, will be a not -to -exceed time and materials form of contract. The method of payment to the successful Proposer shall be on a per time and material basis with a maximum "not to exceed" fee as set by the Proposer in the Proposal or as negotiated between the Proposer and the City as being the maximum cost to perform all work. This figure shall include direct costs and overhead, such as, but not limited to, transportation, communications, subsistence and materials and any subcontracted items of work. The City requires the successful Proposer to submit detailed monthly invoices as described in Attachment A - Scope of Services. Monthly invoices should be sent to the City after completion of tasks. Invoices are customarily paid on a net 30 -day basis. The term shall be for a two (2) year period from the effective date of the contract. The contract may be renewed for a second two-year term, for a total contract period of 4 years, at the discretion and approval of the City. 10. Review and Selection Process City staff will evaluate the proposals based on the following criteria: • Quality and completeness of proposal; • Quality, performance, and effectiveness of services to be provided by the Proposer; • Proposer's experience, including the experience of staff to be assigned to the project, the engagements of similar scope and complexity; • Cost to the City (proposal price alone will not be the sole determining factor); • Proposer's ability to perform the work within the time specified; • Proposer's prior record of performance (including safety record) with City or other; and • Proposer's compliance with applicable laws, regulations, policies (including City Council policies), guidelines and orders governing prior or existing contracts performed by the Proposer. The City reserves the right to reject any or all proposals and to determine which proposal is, in the City's judgment, the most responsive. The City also reserves the right to waive any informality in any proposal and to delete certain items listed in the proposal as set forth therein. The selection committee will make a recommendation to the awarding authority. Written Notice of Award will be made to the successful Proposer. PUBLIC WORKS SERVICES DEPARTMENT FY2017-18 ON-CALL SCADA SYSTEM MAINTENANCE & TROUBLESHOOTING RFP 7 of 25