AgdaPkt 2017-12-04 Joint SA PFA - Laserfiche WebLink

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6.1.A. - Page 1 REPORT To the Honorable Mayor and City Council From the City Manager December 4, 2017 SUBJECT Professional Services Agreement for On -Call SCADA System Maintenance Services RECOMMENDATION By motion, approve and authorize the City Manager to execute a two-year Professional Services Agreement with Eric Daniel doing business as The EDCCO Group in an amount not to exceed $200,000, including City Manager authority to extend the agreement for one additional two-year term, for a total not to exceed contract price of $410,000 BACKGROUND Public Works Services Department (PWS) staff utilize a supervisory control and data acquisition (SCADA) system to monitor and operate the City's water, sewer, and storm water utility infrastructure. The SCADA system is invaluable for utility operations by providing real-time information and remote access to geographically dispersed facilities and equipment. PWS has approximately seventy facilities connected to the SCADA network, which consists of various hardware, software, motor control and instrumentation systems programmed specifically for the City. The network requires regular updates, maintenance, and occasional troubleshooting, and the Department has historically relied on outside firms for these services. This is common practice for other similarly sized agencies, whereas agencies often retain in-house staff for network upkeep. Staff released a request for proposals for SCADA maintenance services and published the request in The Daily News and on the City's website. ANALYSIS Staff received one proposal from Eric Daniel dba The EDCCO Group (The EDCCO Group) by the notice deadline. Staff attributes the limited response rate to the specialized nature of the industry and high service level obligations. The expectation for consultants is 1) a diverse range of skills, from software programming and telecommunication protocols to electrical and motor controls, and 2) ability to provide 24/7 on-call response to the utility. Few service providers are capable of providing the full scope of these services.