AgdaPkt 2005-08-22 - Laserfiche WebLink

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.ð.~¿ ..ðJJ ADMINISTRATIVE SERVICES AGREEMENT 3. RESPONSIBILITIES OF THE CITY. 3.1 PAYMENT. The City will remit full payment to Flex-Plan of all billed costs and fees, pursuant to the terms of section 2 hereof and any attached exhibits, within thirty days after delivery to the City of the monthly administrative invoice. 3.2 REPORTING. The City shall report all new Participants, and all changes in employment or Participant information, and all terminations of Participants from the Plan, and all unpaid Participant leaves of absence, on the same day of each such occurrence. The City shall also verify contribution information, all year to date information, and Participant annual elections for each pay date. The City shall also confirm the Contribution Eligibility Worksheet data. In the event that such occurrences are not timely reported or information not timely verified, and in the event that there are disbursements made by Flex-Plan that would not have been made if the occurrence had been timely reported, then the City shall be responsible for such disbursements up to the annual election amount, and shall reimburse Flex-Plan therefore upon request by Flex-Plan. The City shall be responsible for all Participant deductions and Participant assets within its control, and shall apply those funds as described herein. 3.3 FUNDING. Terms are set forth in the attached Exhibit B. 3.4 REPORT RECONCILIATION. The City shall reconcile Flex-Plan's Contribution Eligibility Worksheet against payroll deductions for each processing date. If the City cannot or does not perform this responsibility, Flex-Plan may charge the rate described in the attached Exhibit A for reconciling employer provided payroll reports, as further described in section 3.2 herein. 3.5 ACTION ON DISCRIMINATORY PLAN. The City shall initiate and timely complete appropriate action required in the event the Plan(s) become discriminatory. 4. ADVERTISING. Flex-Plan may indicate in its marketing materials and proposals to other prospective customers that this Agreement has been awarded, and may describe the nature and objective(s) of this engagement. No such statements by, or materials of, Flex-Plan will disclose any The City confidential or proprietary information. 5. CONFIDENTIALITY. Flex-Plan values business and respects The City's right to privacy. All The City data including, but not limited to, all The City Participant information related to Participants' names, salaries, wage information and healthcare expense data, are confidential and Flex-Plan covenants and agrees that it will not, directly or indirectly, use or disclose confidential data except as otherwise described herein, to Flex-Plan employees, on a need to know basis, as necessary to provide services to the City and Participants as described herein. Further, Flex-Plan will maintain all information, medical or otherwise, in compliance with all applicable statutes, codes, and regulations, and as may be required by any governmental regulatory body or any duly constituted court. -3- 1371320.5