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6.1.1. - Page 35 <br />Contract #: BSA -EU -14546-15060771 <br />Planning Commission StaffReport Routing Form and Workflow Reauirements <br />Hyland will create one (1) Agenda Item Unity Form (Staff Report Item Request) that will <br />facilitate the creation of planning commission agenda items. This form will include the <br />following fields: <br />a. Meeting Type; <br />b. Target Meeting Date; <br />c. User Department; <br />d. CEQA Field (drop down of values); <br />e. Subject; and <br />f. Recommendations. <br />Upon completion of the form the Agenda Item Approval workflow will be started. The <br />following diagram provides an overview of the process. <br />RWC PC Agenda Workflow <br />Subrdidw/ I Livan0WRrmnwV/Le Pla�ni�,%l ar_,<< <br />oncmfw <br />STAMP STAMP STAMP r STUMP <br />r <br />I <br />C � <br />�V �L <br />P.rr. Additional i F— RdddcnO I P— <br />[Lee Reviewer I Wr"r Reviewer 0- <br />32ND RMATL <br />WITH PDF PACKET <br />TO STAPP ORIGINATOR <br />i <br />Adaieonai <br />IffI,, Reviewer <br />n, I u � <br />j <br />PRv RddeUPnai PR.. Addltionai Prtv. <br />War Reviewer 0`eue Reviews Wye <br />This workflow will contain the following steps for item approval. <br />a. Submitter Step: <br />1. Will receive an email notification when item arrives. <br />2. Workflow queue based on the user who created the Agenda Item; <br />3. Will be able to review/edit the agenda item form; <br />4. Will be able to add/edit/revise attachments to the agenda item form; <br />5. Will be able to create/participate in Discussion threads; and <br />6. Will have the following routing options (Ad Hoc Tasks): <br />REV: 01-09-18 JS <br />Page 32 of 51 <br />ATTYIAGR.2018.001/Hyland Onbase ACMS <br />Rddiaona� <br />Reviewer <br />