AgdaPkt 2018-01-22 Joint SA PFA - Laserfiche WebLink

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6.1.A. - Page 22 The City reserves the right to reject any or all Proposals and to determine which Proposal is, in the City's judgment, the most responsive. The City also reserves the right to waive any informality in any Proposal and to delete certain items listed in the Proposal as set forth therein. The selection committee will make a recommendation to the awarding authority. Written Notice of Award will be made to the successful Proposer. Oral Interviews Proposers may be required to participate in an oral interview. Not all Proposers will be asked to interview. The oral interview will be a panel comprised of members of the selection committee. Proposers may only ask questions that are intended to clarify the questions that they are being asked to respond. Each Proposer's time slot for oral interviews will be determined randomly. Proposers who are selected shall make every effort to attend. If representatives of the City experience difficulty on the part of any Proposer in scheduling a time for the oral interview, it may result in disqualification from further consideration. Award of Contract When Award Occurs Award of contract occurs when a Purchase Order is issued or other evidence of acceptance by the City is provided to the Proposer. A Recommendation of Award does not constitute award of contract. Award If a contract is awarded, it shall be awarded to the responsive and responsible Proposer whose Proposal followed all directions in the RFP and would be most advantageous to the City as set forth in the Review and Selection Process. The award of this contract will not be based on price alone. Factors that would affect the final cost to and the benefits to be derived by the City will be considered. The City reserves the right to reject any and all bids and to waive any informality in bids received. Public Nature of Proposal Material Responses to this RFP become the exclusive property of the City. At such time as the Redwood City Public Works Services Department recommends the firm to the City Manager or to the City Council, as applicable, all Proposals received in response to this RFP becomes a matter of public record and shall be regarded as public records, with the exception of those elements in each proposal which are defined by the Proposer as business or trade secrets and plainly marked as "Confidential," "Trade Secret," or "Proprietary." The City shall not in any way be liable or responsible for the disclosure of any such proposal or portions thereof, if they are not plainly marked as "Confidential," "Trade Secret," or "Proprietary" of if disclosure is required under the PUBLIC WORKS SERVICES DEPARTMENT 8 Carpet Replacement — Downtown Main Library Facility