AgdaPkt 2018-01-22 Joint SA PFA - Laserfiche WebLink

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6.1.A. - Page 21 Contract Type and Method of Payment It is anticipated that the contract resulting from this RFP, if awarded, will be a not -to -exceed budget based upon the costs of labor in conjunction with the cost of any necessary parts and supplies. A Sample General Services Agreement is provided as Attachment D. The method of payment to the successful Proposer shall be on an hourly with a maximum "not to exceed" fee as set by the Proposer in the Proposal or as negotiated between the Proposer and the City as being the maximum cost to perform all work. This figure shall include direct costs and overhead, such as, but limited to, transportation, communications, subsistence and materials and any subcontracted items of work. The City requires the successful Proposer to submit detailed Monthly Invoices as described in Attachment A — Scope of Services. Monthly invoices should be sent to the City after the completion of the task. Invoices are customarily paid on a net 30 day basis. Insurance Requirements Prior to the City's execution of the Agreement, the selected Proposer will furnish certificates of insurance and endorsements to the City. Specific details can be found in Attachment D, Section 7 (Sample General Services Agreement). Business License The successful Proposer that is awarded the Agreement will be required to be licensed in accordance with the City of Redwood City Business License Ordinance, Municipal Code Chapter 3.40 through 3.96, entitled "Business Tax." Business license information (application, ordinance, fees) can be found by navigating to the City of Redwood City homepage (www. redwood citv.orl?,) and selecting "Business," "Starting a Business," and/or "Business Licensing." Review and Selection Process City staff will evaluate the Proposals based on the following criteria: • Quality and completeness of Proposal; • Quality, performance, and effectiveness of services to be provided by the Proposer; • Proposer's experience, including the experience of staff to be assigned to the project, the engagements of similar scope and complexity; • Cost to the City (Proposal price alone will not be the sole determining factor); • Proposer's ability to perform the work within the time specified; • Proposer's prior record of performance (including safety record) with City or other; and • Proposer's compliance with applicable laws, regulations, policies (including City Council policies), guidelines and orders governing prior or existing contracts performed by the Proposer. PUBLIC WORKS SERVICES DEPARTMENT 7 Carpet Replacement — Downtown Main Library Facility