Agmt17 City of Menlo Park, Town of Atherton, and County of San Mateo MOU Bayfront Canal and Atherton Channel

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COUNTYor SAN MATEO DEPARTMENT OF PUBLIC WORKS FLOOD RESILIENCE PROGRAM Exhibit A Task 1. Initial Hydraulic Analysis, Conceptual Design, and Review: A planning and design team will review previous hydraulic analysis and prepare preliminary designs necessary to initiate environmental permit negotiations. These initial designs will be reviewed in an Initial Design Review Workshop. This workshop will provide an opportunity for key stakeholders to review the proposed design. Consultants with potential conflict of interest will be excluded as the lead for this initial task. Task 2. Land and Easement Negotiations: Land and easement negotiations with agencies such as Cargill, Caltrans, and West Bay Sanitary District will be facilitated by the planning and design team to secure anticipated easements or to negotiate access for construction activities. Task 3. Environmental Review and CEQA/NEPA Documentation: The environmental permitting team will prepare the necessary documents. The planning and design team will support the environmental permitting team through review, project description, and the purpose and need statements. This task will build upon the work completed by others for the SBSPRP Phase 2 EIR/EIS. Task 4. Final Design and Construction Documents: Plans and specifications will be prepared at the 60%, 90%, and 100% design stages. The final deliverable will be a set of construction ready plans, specifications and engineering estimates (PS&E). This Task will include construction permitting and grant acquisition. Task 5. Bidding and Construction: Construction services such as contract bidding support, support for requests for information (RFI), and construction services will be part of an amended MOU or separate agreement. Cost and Funding: Current estimates for planning, design, environmental permitting, and land negotiation tasks are estimated at approximately $1,000,000. The initial funding contribution for this work from each jurisdiction was estimated based on the percentages listed in the flow allocations listed in Table 1, which will be reviewed under consultant Task 1. The Town of Woodside has decided not to participate and the 3.5% financial responsibility will be distributed by flow contribution across the Collaborative. The Town of Atherton has a contribution maximum of $165,000 for the MOU. The residual cost resulting from a jurisdictional cap will be distributed by flow percentages to the remaining members of the Collaborative. The updated MOU financial contribution percentages are as follows: Town of Atherton - 16.5%, City of Redwood City - 36.2%, County of San Mateo — 31.3%, City of Menlo Park - 16.0%, and Town of Woodside - 0.0%. This MOU includes all consultant costs to complete this Project incurred as of the Notice to Proceed to the Consultants of October 4ih, 2017. This MOU is for design only and does not include or bind any member agency's participation in construction or operation and maintenance activities. Funding contributions per jurisdiction, for construction, and operations and maintenance will need to be assessed and negotiated in an amended MOU or separate agreement. The Collaborative will actively pursue grant opportunities for funding planning, design, and construction throughout the duration of the MOU. This is intended to decrease the overall Project cost to the Collaborative. Any grant awards will be distributed by contribution percentages. Grants or additional funding received will be used to first reimburse members of the collaborative that have agreed to absorb residual costs not funded by capped jurisdictions. Anyjurisdiction that is capped will not receive grants or additional funding until the residual cost of their cap has been absorbed. 201 71024Bayfront ExhibitA 3