AgdaPkt 2018-02-12 Joint SA PFA - Laserfiche WebLink

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In August 2017, staff issued a new Request for Proposals for Building Inspection and Plan Check Review services. Staff desired to enter into new contracts and increase the reliability of building inspection and plan review services by increasing its pool of qualified consultants. The request was publicly advertised and staff reached out to consultants throughout California, including the City’s current consultants. These contracts, including a new contract with Shums Coda, will be considered Council on February 26, 2018, and would become effective March 1, 2018 if approved. However, the subject contract amendment with Shums Coda is necessary to cover services recently received or expected in February 2018. ANALYSIS The Community Development Department’s Building Division and the Fire Department are responsible for ensuring quality development, construction and health and safety standards by processing building permit applications, reviewing development plans, enforcing zoning ordinances, helping to enforce certain chapters of the municipal building and fire code, and conducting building and fire inspections. Many of the services rendered by the Building Division and the Fire Department are provided on a cost recovery or user fee basis. The revenues generated for these fees are used to offset the City’s labor, material and professional service costs. While much of the work is performed by staff, the City utilizes consultants during staff turnover, in high volume periods, and for specialized expertise on mid- and large-scale development projects to provide plan review and building inspection services. Amending this contract permits the City to continue using Shums Coda for plan check review and inspection services that have recently been rendered, or are expected in February 2018. As noted above, a new Shums Coda contact, along with contracts from several other firms, will be considered on the Council’s February 26th agenda. If approved, these contracts would become effective March 1, 2018, and supersede any contracts currently in effect. ALTERNATIVES The City Council could choose to not approve the Agreement, however, this would significantly limit the City’s ability to provide Building Division services. FISCAL IMPACT For FY 2017-18, the Building and Code Enforcement Division has sufficient remaining funds for these services. The services will be paid by revenues generated from plan check and building permit fees. 6.1.C. - Page 2