AgdaPkt 2002-07-01 - Laserfiche WebLink

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To the Honorable Mayor and City Council From the City Manager July 1, 2002 Subject 2002~2003 Asphalt-Concrete Materials Purchase Recommendation By Motion, accept the bid and approve the purchase of the 2002-2003 Asphalt-Concrete Materials Purchase to Graniterock of Redwood City, CA, in the amount of $178,098.00. Background The asphalt products purchased under this agreement are used for the City's street maintenance activities and the Capital Improvement Project paving prepwork activities. On May 1, 2002, staff sent out bids to the three suppliers the City has purchased asphalt materials from in the past. On May 29, 2002, three bids were received and opened in the City Clerk's Office: BIDDER PRICE Graniterock, Redwood City, CA ($164,525 + tax) $178,098.00 Raisch Products, San Jose, CA (2 bid items omitted) $163,863.40 Dumbarton Quarry, Fremont, CA (4 bid items omitted) $ 80,500.00 Staff's Estimate $170,340.00 Graniterock's bid is 4.4% above staff's estimate. Graniterock has supplied asphalt materials for Redwood City in the past and has been very responsive. The Redwood City plant location is the most desirable plant for our maintenance crews to use. The other two bidders did ~ot have all the materials available that the City uses in the daily asphalt maintenance tasks - emulsion oil and sheeting to ramp sidewalk defects. Alternatives There are no alternatives to the purchase of some of the materials that were not bid on by other vendors. The asphalt paving materials can be purchased from other vendors. Staff intends to set up smaller purchase orders with these vendors as a back up when Graniterock is not available as a supplier in the event of a rare Graniterock plant shutdown. The Redwood City Graniterock plant is the most convenient asphalt product supplier for Redwood City. Page I of 2