PRC MIN 1975-08-13 - Laserfiche WebLink

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.= .~. ~.:1 03 AGENDA ITEM 2 ~. Re~u~st pi Redwood City Kiwanis ~lub for the Use °t the Veterans Memorial Building Mr. Weeks stated that the request for use of the facilities are normally handled in a routine manner. However, the request of the Kiwanis Club comes before the Commission because it requires an exception to one of the policies of the Commission relative to building use. ClBirman Knecht recognized the representatives from the Kiwanis Club. Mr. Bob Spillers of the Kiwanis Club indicated the Club would like to request the use of the Veterans Memorial Building as a meeting place for their Wednesday noon luncheon. At the present time, the Kiwanis Club has been unable to find a weekly meeting place. Mr. Been Goldsmith mentioned that the Club experienced some problems with their previous location and have temporarily relocated to the Holiday Inn in Belmont. However, the Holiday Inn is unable to guarantee them a weekly meeting place. 'Mr. Goldsmith further indicated he felt it unfortunate that businessmen of Redwood City - - must go outside the City for their meeting. "~He --f,urther indicated .they have a caterer set up to serve the luncheon and the room would be needed for approximately three hours (11:00 AM - 2:00 PM). He also ensured the facility would be left clean. Mr. Weeks mentioned that the basic problem involved the policy as it is currently stated. Presently an application is requested for each use of the facility and prohibits continuing use by anyone group. The policy was set up in this manner in order to allow a greater general use of the facility for a broader scope of activities. If the facility was allowed to be utilized on a continuing use basis, there would be a danger of limiting the facility for special club use. It was further pointed out that other service agencies have inquired into this same type of continuing use permit and the Department has thus far indicated the policy and denied the requests. There are some groups presently using the facility on a continuing basis who were using the facility in this manner before the policy was established. It was indicated that it will be necessary to advise them they will have to eventually cease using the facility on a continuing basis in order to allow other groups equal use. Discussion followed regarding the advantages/disadvantages of the Goldstar vs the Redwood Room at the Veterans Memorial Building. Mr. Goldsmith pointed out that the Goldstar Room would be too small to accommodate the 100 luncheon members. It was indicated that the Redwood Room would not be available on a continuing bases in that senior groups and other high priority groups are using the room presently. The Community Activities Building schedule was then reviewed and several meeting halls were found to be available and adequate. Mr. Goldsmith also mentioned that the Kiwanis would not need the use of the facility on a long-range basis but would be looking for a permanent home in the meantime. Upon discussing the matter, it was felt that there perhaps were exceptional extenua- ting circumstances with respect to the Kiwanis' needs fora facility and, therefore, an exception to the use regulation might be 1n order. ~-It -was-felt, however, --~that -this exception could result in--"many additional requests from community service organizations that are faced with somewhat the same dilemma. It could result in ty#ng up the public use facilities where they would no longer be competitive for other priority groups. It was pointed out, however, that if a limited term arrangement could be made, after which the situation would be reappraised, this might accommodate the Kiwanis during their immediate dilemma and offer an opportunity to review the situation as time progressed. It was pointed that, with minor adjustments, the Conununity ktiriti~ ~ildi~ rould be ~de a~i1a~e for the Club's use.