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<br />Council Priorities Meeting of January 23, 1999
<br />
<br />FY 1998-1999 Objectives to Carry Forward into FY 1999-2000
<br />Council Goal No.6 - Communicate More Effectively
<br />
<br />Records Management/Legislative Services
<br />1. By June 30, 1999, have Optical Imaging System operational
<br />a. Will require budget adjustment of approximately $30,000
<br />2. Recruit volunteers to assist in backlog scanning of permanent central file records
<br />
<br />FY 1999-2000 Objectives and City Council Priorities
<br />Overarching Council Priority - Operate the City Efficiently and Effectively
<br />
<br />1. By June 30, 2000 develop City Clerk Departmental Annual Report Phase I Performance Measures
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<br />Internal Initiatives
<br />1999-2000
<br />
<br />Complete Successful Recruitment of Redwood City's New Professional City Clerk
<br />Initiate and Complete Successful Recruitment of Senior Deputy City Clerk
<br />Initiate and Complete Implementation of Central File Automated Records Management Optical Imaging System
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<br />External Influences
<br />
<br />As the newly reorganized offsite City Records Center at the Public Works yard, Central File and the new City
<br />Hall offices complete their first year storage adjustments, the current Records Center approximate 10%
<br />available space is projected to be inadequate shortly. Normal increases in paper document flow necessitates the
<br />City Records Manager (City Clerk) to address updating and implementing further stringent records management
<br />practices and procedures while also implementing staff access to central file records via internal high
<br />technology and public access to records on the City's external internet website.
<br />
<br />Implications of the Top Ten Council Priorities 1999-00
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<br />As always, the City Clerk department strives for a professional, neutral, honest, courteous, and efficient flow of
<br />Redwood City Council business, and is anxious to become fully staffed with permanent personnel. As Council
<br />establishes their priorities for upcoming City projects, we look forward to assisting them, our municipal
<br />organization and citizenry in stepping forward into the next millenium.
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