PRC MIN 2001-01-24 - Laserfiche WebLink

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Park & Recreation Commission Minutes of January 24, 2001 Page 2 ITEM 1 - PRESENTATION OF TENNIS COURT RESERVATION FEES REPORT Recreation Manager Chris Beth discussed a proposed tennis court reservation program for individuals and groups using our courts. He explained that we currently have no written policy or procedure for reserving tennis courts for the public or for recognized City tennis clubs. Last year, the Redwood Shores Tennis Club requested 50 use dates, and the Dai Ichi Tennis Club requested 6 use dates. This year, the Redwood Shores Tennis Club has requested 24 dates and have yet to submit their regular tournament dates. Manager Beth reported that he surveyed many Peninsula cities on their court use policies and found that many cities limit court use to 12-15 free use dates by tennis clubs and also charge reservation fees. He suggested that our policy allow tennis court reservations to be made in advance and a fee of $15.00 per court, per hour be charged. The proposed reservation program would allow recognized Redwood City tennis clubs to have use of the courts for a maximum of 15 full use dates per year, for two courts, at no charge to the club. Requests beyond the 15 full use dates would require a $15.00 per hour/per court charge, up to a maximum addition of 15 use dates. Commissioner Davis inquired about the need for the fees and asked if the fee was determined by the cost associated with the tennis court maintenance. He also spoke about restrictions of the United States Tennis Association (USTA) program and felt that many of the people who would be using the courts on a private basis are also members of one of the tennis clubs. Manager Beth explained staff is looking at balancing the open court times and the court requests by the local tennis clubs. Superintendent Hover spoke about the City's tennis court resurfacing program. Commissioner Davis suggested that staff contact the San Carlos Tennis Club to speak to them about their operation and use of tennis courts. Manager Beth agreed to contact the tennis clubs and will continue to look into this matter. ITEM 2 - MASTER FIELD SCHEDULE AND FIELD MAINTENANCE UPDATE Manager Beth reported that he meets with youth sports groups twice a year to schedule our fie1ds. The Commissioners were provided with a copy of the most recent field schedule. He reported staff is taking a more pro-active approach in field maintenance, especially at Hoover and Griffin/Bechet fields. Staff has successfully re-seeded the turf at both fields and placed barriers in strategic locations to prevent people from using the fields during this re- seeding period. Manager Beth stated he has also been working with all the sports groups to get their cooperation while the fields are renovated. It was suggested that a voicemail message be made available for the public to obtain field status reports. Manager Beth said that we are experimenting with new soccer goals with wheels in order to prevent damage to the turf. -. - -..,