PRC MIN 2004-01-28 - Laserfiche WebLink

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r . J r -\ Park and Recreation Commission Minutes of January 28, 2004 Page 2 Environment, and a calendar of events. Ronald stated the website should be running by mid to late February I Commissioner Joseph invited both boards to participate in the Pet Parade to be held on Saturday, April 3 at Red Morton Park. Commissioner Walsh asked that the YAB and TAB members be added to the Commission's Roll Call List. ITEM 2 - STRATEGIC PLAN U PDA TE Superintendent Hover stated that he, Superintendent Beth and Director Centeno have been working on the document and have a meeting with MIG tomorrow. He anticipates that the document will be ready for the February meeting. Commissioner Swope said she made some comments on the draft and has also been working on the acknowledgements. She felt that Union Cemetery should be included in the document. Director Centeno thanked Superintendent Hover for all his work in revising the document. ITEM 3 - REVIEW RECOMMENDATION OF PARK RESERVATION POLICY AND FEES Superintendent Beth spoke about the recommendation to begin a park reservation policy at eight of our parks. Currently, our parks are first come, first serve basis and this has presented problems at many of our parks. Patrons are found sleeping overnight in our parks or arriving very early in the morning in order to secure a picnic table. Fights have also occurred with groups trying to use the same park areas. Staff is hoping to alleviate these problems by instituting this program. Superintendent Beth surveyed 12 cities and found that each one had a reservation policy and charged a median fee of $19.83 per table. He suggested the Commission consider charging $20.00 per table per day and $10.00 for a Tot Table, and non-residents would also pay an additional $10.00. Superintendent Beth asked the Commissioners for feedback on the proposed policy and fees. Suggestions/Comments included: -Check the condition of the wooden picnic tables near the Armory -Need proper signage; put single tables outside the reserved area for drop-in -Financial aid element; don't want to exclude people who cannot pay fee -Have a non-resident fee fund that could pay for people who cannot afford -Rental figures are too high; average fee is actually $8-10 per ta.ble -What does it cost to maintain this program? Figure out what it costs us to run program and then determine pricing -Have permit holder place permit at picnic site rather than staff -Cancellations should be accepted up to 24 hrs in advance, not 5 days -Pay by area, according to size -Ease into this program by doing one park at a time -Advertising to public; place notice in brochure -Have one sign per cluster of tables; have a \\reservable" or \\not reservable" sign on each table