AgdaPkt 2002-07-15 - Laserfiche WebLink

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iREPORT To the Honorable Mayor and ,?.,ty Council From the City Manager July 15, 2002 Subject Pumhase and Repair Sanitary Sewer System ITT Flygt Submersible Pumps Recommendation By motion, authorize the pumhase, replacement and/or repair of various sized ITT Flygt Submersible sewage pumps to Pump Repair Service Company of Daly City, CA for $119,156. Background This is the first year that the Public Works Services Department has solicited bids exclusively for the replacement and / or repair of ITT Flygt Submersible pumps. Over the years of the competitive bidding for pumps, the Public Works Services Department standardized its fleet of pumps for the sanitary sewer system using ITT Flygt Submersible pumps. These pumps have proven to be the most durable and reliable pumps for the City's sanitary sewer system. A standardized system allows for a small, dedicated inventory of parts for the pumps, rather than stocking parts for a variety of pump manufacturers, and allows City maintenance crews to be familiar with the workings of the specific and unique characteristics of these pumps. An annual bidding for ITT Flygt submersible pump purchase, repair and replacement will allow us to focus solely on the sanitary sewer system fleet of pumps, while maintaining a competitive bid process. There are 31 sanitary sewer lift stations in the City's system, including the new Pacific Shores lift stations 1 and 2, housing 63 ITT Flygt Submersible. Only two stations in the sanitary sewer system, Lift Stations 1 and 3, the oldest in the system, are not equipped with ITT Flygt Submersible pumps. Authorization for the repair/replacement of the older pumps is covered under a blanket purchase for general utility system pump and flap gate repairs, which is also before the City Council for approval. Public Works Services has identified a list of the commonly purchased and/or repaired pumps that may be needed during the new Fiscal Year. When a pump fails, staff cannot immediately determine whether the pump needs complete replacement or repair. The pump first must be pulled and dismantled, and a failure analysis completed by a technically qualified vendor who than will make recommendations to staff. Each vendor must submit individual prices for the purchase of a new pump and prices for the repair of a pump. The cost of purchasing a replacement / new ITT Flygt submersible varies from $ $3,395 for a 3.0 horsepower pump to $48,717 for a 148.0 horsepower pump. The cost to rebuild an ITT Flygt submersible ranges from $1,211 for a 3.0 horsepower pump to $5,828 for a 148.0 horsepower pump. The City Clerk advertised the Invitation to Bid for one month and the bid was mailed to three vendors. The bids received were opened by the City Clerk on Wednesday, May 22, 2002 and are considered valid bids. The below listed bids reflect the total dollar amount of the maximum new purchases and / or repairs projected in a single year, for the purpose of assessing competitive bids. Actual