AgdaPkt 2005-10-24 - Laserfiche WebLink

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6.IT-~ TTïé contract street tree maintenance services are essential to the City's on-going street tree maintenance program. The City has a two person in-house tree crew and cannot provide the necessary tree maintenance for the City's 18,000 street trees without additional support. The tree maintenance professional services budget has been reduced 35.7% from $364,300 in FY 2002-2003 to $234,095 in FY 2004-2005, and funded at the same reduced level for FY 2005-2006. The tree maintenance contract portion of this budget is $218,595.00. The remaining $15,500 funding in this budget is for a contract tree inspector used for Tree Preservation Ordinance (private property) permit inspections as needed. Based on the budget reductions, the City's tree maintenance standards were reduced to only: . Removing street and park trees found to be dead, dying, or structurally unsound . Minimum pruning of street and park trees - only removing: - low limbs for clearance over sidewalks, streets, and structures - dead branches greater than one-inch in diameter, and - limbs found to be weak and prone to failure. . We are no longer able to perform complete tree pruning for shaping or aesthetics. The previous three years of contract maintenance from FY 2002-2003 through FY 2004- 2005 were performed through contract renewal options at the FY 2001-2002 contract prices, based on the renewal clause in that contract agreement. The City was fortunate that the contractor was able to continue performing the tree maintenance without a price increase for four years. The low bid received exceeds the City's adopted budget. The unit bid prices will allow staff to fund a contract tree maintenance crew for most, not all, of the remaining fiscal year. Staff has communicated the available budget with the Professional Tree Care Company and will issue the purchase order and manage the unit quantities and expenditures to perform the contract tree maintenance work within the not-to-exceed amount of $218,595.00 through June 30, 2006, and within adopted budgets for each subsequent year. Alternatives 1) Do not award the contract 2) Re-bid the contract Staff believes the City has received a valid bid with a viable contractor and recommends awarding the contract to the lowest responsible bidder. Fiscal Impact Funds are available in the adopted FY 2005-2006 Street Tree Maintenance Budget. The four subsequent fiscal year budgets will be utilized as adopted. Gordon Mann Public Works Superintendent Peter Ingram Public Works S rvices Director Page 2 of 3 [!JtJ Ed Everett City Manager 11~