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Active Transportation Program - Non -Infrastructure Program Guidance <br />Effective Date: May 11, 2017 <br />Operating Expenses Items <br />Volunteer Expenses • Volunteers may be reimbursed for materials and expenses needed for <br />(Parents, misc. coordination and training efforts. (Example: mileage reimbursement, meals, <br />volunteers, etc.) supplies, and materials). <br />• Volunteers cannot be paid for their time. <br />Communications • Phone Service (Does not include equipment—see Ineligible Expenses) <br />• Postage/shipping <br />• Webinarservice <br />• Website design and maintenance/updates <br />Office supplies Including but not limited to: paper, pens, printer ink, etc. <br />Travel • Mileage/airfare/hotel/per-diem/parking /taxi fare (For necessary staff travel <br />only, not to be used as an incentive.) <br />• Auto insurance (e.g. to move bicycle fleets). <br />• General attendance at conferences is not an eligible expense. <br />• Out of State travel is not an eligible expense. <br />• Travel should conform to State or the responsible agency reimbursement <br />guidelines. <br />Meeting costs • Meeting/training rental fees, food for working meals. <br />*Food should be healthy" and of reasonable cost, an example of reasonable <br />cost is conforming to State reimbursement guidelines including: $6 breakfast <br />$10 lunch, $18 dinner. <br />Material Production • Graphic design and printing costs associated with education and <br />encouragement materials. <br />• It is encouraged to use existing SRTS, bike, or pedestrian educational <br />materials already developed for by the National Center for SRTS, the <br />California SRTS Technical Assistance Resource Center, FHWA, and other <br />states. ** See the California SRTS Technical Assistance Resource Center for <br />educational materials and links. httD://www.caatoresources.ore/ <br />** Expenses to design/develop alternative SRTS/Bike/Pedestrian materials <br />(material already available from the above listed sources must be approved <br />by the Caltrans HQ Safe Routes to School Program Manager. (Exception: <br />school walking and/or bicycling route maps.) <br />Indirect Costs • Agencies must have an approved Indirect Cost Allocation Plan/Indirect Cost <br />Rate Proposal (ICAP/ICRP) agreement with Caltrans in order to be <br />reimbursed, or <br />• The agency must submit an ]CAP/ICRP request in accordance with the <br />options and submission processes found on the Division of Audits and <br />Investigations webpage: httD://www.dot.ca.aov/ha/audits/ <br />Page 2 of 6 <br />5fff$IA8*16118.011/San Mateo County Office of Education <br />