AgdaPkt 2018-02-26 Joint SA PFA - Laserfiche WebLink

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6.1.E. - Page 2 Council authorized the City Manager to sign the agreement with Waterworks Industries. The agreement between the City and Waterworks Industries was signed on September 7, 2017 for a two-year term with amount not to exceed $388,700. A purchase order was issued after signing of the agreement. However, between April and September 2017, at different times, the City used Waterworks for Lagoon maintenance and the total of all the invoices amounted to $233,502.50. Although the individual invoices were below $60,000, the total of all the work performed during this period exceeded $60,000. The City's Purchasing Ordinance requires purchase of services that exceed $60,000 to go through a formal bidding process and subsequent City Council approval. The vegetation management on the other hand had to be performed as needed in a timely fashion to maintain the water quality standards as per the Water Board requirements. Staff believes that the City did receive competitive rates for work done as Waterworks charged the City rates established per the City's last agreement in 2009. Staff is requesting that the City Council approve an amendment to the current contract, the September 7, 2017 General Services Agreement, to cover services performed between April and September 2017. ALTERNATIVES The purpose of this report is to authorize payment for work completed while an extended environmental assessment and request for proposals process was completed. No other alternatives are available. FISCAL IMPACT Fund for this expenditure is available in Fund 261, GID 1-64 Maintenance and Operation. ENVIRONMENTAL REVIEW This activity is permitted under Redwood City's Aquatic Pesticide National Pollutant Discharge Elimination System (NPDES) permit. Maintenance of existing facilities activity is categorically exempt per CEQA Guidelines Section 15301. TERENCE KYAW ASSISTANT PUBLIC WORKS DIRECTOR