AgdaPkt 2002-08-05 - Laserfiche WebLink

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REPORT To the Honorable MaYOr and City Council From the City ManagerJ August 5, 2002 Subject 2002-2003 Utility Trench Repair Service Recommendation By Motion, appreve the specifications, accept the bid and award the 2002-2003 Utility Trench Repair Service contrect to S.G. Barber Construction, Inc. of Belmont, CA, in the amount of $140,000.00, and reject all other bids. Background City-owned water and sewer utility crews routinely cut into City streets for repairs and maintenance of the underground pipe systems. Following these repairs, the trenches need to be re-paved and the street surface restored. City maintenance crews have performed the water and sewer utility trench repaving over the past several years~ An internal process was developed to notify the paving crew of the trench to be paved following the utility repair. The cost to the City was found to be lower and the response time was found to be faster than bidding lists of trenches. However, staff found that the street maintenance crews were spending too much time and energy repairing trenches on streets already in good condition, instead of improving and maintaining streets in poorer condition that need attention (work that would raise the "Pavement Condition Index" (PCl). The streets maintenance section priority is to maintain the condition and prevent the deterioration of streets. During spring and summer seasons, while preparing the streets for cape seal, slurry seal, and overlay projects, City paving crews were unable to respond promptly to utility trench repair requests. Last fiscal year, staff conducted a pilot project 'for utility trench repair paving utilizing a contractor. Using a "blanket contract" and providing lists of locations as they occur, the contractor was able to perform the trench repaire at a slightly higher price, but within predictable and reasonable time limits. The need for this service is driven by City crews focus on paving priorities. This trench repair service will allow the department to complete the necessary streets maintenance tasks and also support the City's utilities by completing trench repair work - either by contractor or City staff - as most appropriate. On June 3, 2002, the contract documents and specifications were sont to six paving firms that have performed work for the City in the past. On June 25, 2002, two bids were received and opened in the City Clerk's Office: Page 1 of 2