AgdaPkt 2018-03-26 Joint SA PFA - Laserfiche WebLink

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REV: 03-16-18 MI ATTY/AGR/2018.054/RECOLOGY OF SAN MATEO Page 78 of 119 data retention and preservation systems which can establish where Solid Waste 3214 Collected in the Service Area was delivered for transfer or Disposal. This provision 3215 shall survive the expiration of this Agreement. 3216 F. Compilation of Information for State Law Purposes. Contractor shall compile 3217 information on amounts of Solid Waste delivered to the Designated Transfer and 3218 Processing Facility and to other locations, as well as other information which the 3219 Agency may reasonably request. 3220 Contractor shall maintain these records for a minimum of ten (10) years after 3221 expiration or earlier termination of the Agreement. Contractor shall provide these 3222 records to Agency (upon request or at the end of the record retention period) in an 3223 organized and indexed manner rather than destroying or Disposing of them. 3224 9.04 GENERAL REPORTING REQUIREMENTS 3225 A. Purpose. Records shall be maintained and retained in forms, on media, and by 3226 methods that facilitate flexible use of data contained in them to structure reports, as 3227 needed. Reports are intended to compile recorded data into useful forms of 3228 information that can be used to, among other things: 3229 1. Evaluate Diversion performance 3230 2. Evaluate Contractor’s performance 3231 3. Monitor Customer participation in Targeted Recyclable Materials and Organic 3232 Materials Collection programs and in other programs using several different 3233 performance measures 3234 4. Monitor changes in the number of Customers and Customers’ service levels 3235 5. Determine needs for adjustment to programs and cost for such changes 3236 6. Evaluate customer service and Complaints 3237 7. Determine and set Contractor’s Compensation and Rates 3238 B. Report Format. Contractor may propose report formats that are responsive to the 3239 objectives and audiences for each report. The format of each report shall be 3240 approved by Agency. The Agency may review and request changes to Contractor’s 3241 report formats and content and Contractor shall not unreasonably deny such 3242 requests. Contractor agrees to submit all reports by e-mail in a format compatible 3243 with the Agency’s software and computers so the Agency can sort and analyze data. 3244 Contractor shall provide a certification statement, under penalty of perjury by the 3245 responsible Contractor official, that the report being submitted is true and correct to 3246 the best knowledge of such official after their reasonable inquiry. 3247 C. Submittal Schedule and Instructions. Contractor shall submit monthly reports 3248 within fifteen (15) Days after the end of the reporting month, quarterly reports within 3249 thirty (30) Days after the end of the reporting quarter, and annual reports within forty-3250 five (45) Days after the end of the reporting year. Contractor shall submit (via e-mail) 3251 all reports to the person(s) designated by SBWMA and Agency. Each quarterly report 3252 shall be in lieu of the monthly report for the third month of the quarter; thus, Contractor 3253 shall submit a total of thirteen (13) periodic reports per year: eight (8) monthly reports, 3254 four (4) quarterly reports, and one (1) annual report. 3255 6.2.B. - Page 91