AgdaPkt 2018-05-21 Joint SA PFA - Laserfiche WebLink

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REPORT To the Honorable Mayor and City Council From the City Manager May 21, 2018 SUBJECT Agreement for Professional Services with Associated Right of Way Services Inc. for Right of Way Support Services for 101/Woodside Interchange Project RECOMMENDATION By motion, approve and authorize the City Manager to execute an Agreement for Professional Services with Associated Right of Way Services Inc. in the amount of $610,020 for right of way support services and authorize the City Manager to amend the Agreement, if necessary, up to 15% of the Agreement amount, not to exceed $710,525 BACKGROUND Work on the Plans, Specifications and Estimate (PS&E) phase of the project by the City’s Consultant AECOM was authorized in August 2017. AECOM, in coordination with City staff, Caltrans, and the San Mateo County Transportation Authority (SMCTA), has made substantial progress toward its first major milestone, 65% design. Activities undertaken included field surveys and investigation, topographic mapping and controls updates, location and verification of utilities, development of numerous technical studies supporting roadway and structure design, and design detailing of all features. Three Project Development Team (PDT) meetings, a geometric design focus meeting, and a structure type selection meeting have been held at Caltrans. Status updates were provided to two Chamber of Commerce committees and to the Seaport Industrial Association. Staff continues to solicit funding for the project. The City secured right of way funding from SMCTA ($20M) and the State Transportation Improvement Program (STIP) ($8M). When combined with the City’s planned contribution of property required for the project, the right of way component of the project is fully funded. ANALYSIS On December 22, 2017, the City issued a Request for Proposals (RFP) for a right of way acquisition consultant to conduct right of way support services for the 101/Woodside Interchange Project. The RFP was issued to the City’s list of qualified engineering consultants plus specialty right of way consultants. 6.1.A. - Page 1