AgdaPkt 2006-01-09 - Laserfiche WebLink

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7/ #- / January 9, 2006 Subject Approval to join JPA known as the Bay Area Employee Relations Services (BAERS) Recommendation Authorize the City Manager to execute the Joint Powers Agreement to join BAERS as a member effective February 1, 2006 for the purpose of sharing and obtaining information for salary surveys and other classification and compensation studies. Background In the past the City has used the services of outside consultants to perform a variety of salary surveys and classification/compensation studies. This has included the annual survey for Executive Management as well as surveys required by the City's labor contracts for salary benchmarking. In the past three fiscal years (02/03 through 04/05) the City has spent an average of $15,640 per year on consulting services for salary surveys, primarily for two or three bargaining units. For fiscal year 05/06 Human Resources budgeted $10,200 for these services. In addition to the consulting services, the current Management Analyst in Human Resources spends approximately 480 hours per year performing salary surveys and new classification studies. That equates to $22,000 of labor costs when surveys are done in-house. The total annual cost to perform surveys is in excess of $37,000. The Human Resources Department is currently evaluating its business processes and priorities. The Management Analyst position is being restructured and will focus on workers' compensation, disability leave programs and oversight of the employee benefits function. In order to create capacity in the position to focus on these program areas, a more efficient and effective way to conduct salary surveys and classification studies was examined. That process has led staff to determine that joining BAERS will create the efficiency needed in compensation and classification studies and will help facilitate the reorganization. In addition, costs will be reduced and lean departmental staffing maintained. The BAERS JPA is a non-profit membership organization that serves city, county and special district members in four San Francisco Bay Area counties. The vast majority of San Mateo County Cities are members of BAERS and utilize the site and service for compensation, benefit and salary survey and studies. The data and information maintained includes: . Compensation records for over 4,300 Safety and Miscellaneous classifications . Bargaining agreement summaries and MOUs for over 270 bargaining units . Benefit summary and detailed benefit breakdown information . Negotiation status information for expired MOUs