AgdaPkt 2006-01-23 - Laserfiche WebLink

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6'. Z ¿-Æ, It is also recommended that department heads be authorized to execute membership agreements and renewals for memberships for staff members in professional organizations where the dues do not exceed $2,000 per agreement year per member, All such memberships exceeding $5,000 per year per member must be approved by the City Council. Additionally, memberships in organizations in which the City is joining or participating as an entity must be approved by the City Council. Single- and Multi-Year Lease Agreements where the City is Lessee-It is recommended that the City Manager or his/her designee be authorized to execute agreements, such as leases for storage of City records, office space, or leases of personal property, where the annual lease payments do not exceed $60,000. In addition, the City Attorney's office has advised staff that under current policy, the City Manager does not have signature authority to enter into the following agreements, which staff is also recommending: Agreements Where the City is Providing a Service - Periodically, the City has the opportunity to provide services (i.e. sell our services to other agencies), such as Human Resources training or Information Technology support, to other parties. Given our recent financial situation, City staff has been more aggressive in pursuing outside contracts to generate revenue as a way to meet our budget reductions and avoid layoffs where possible. Time is often of the essence in obtaining these agreements. In situations where the total annual revenues the City will generate by way of such agreements do not exceed $100,000 per year, it is recommended that the City Manager be authorized to enter into these agreements. Please see Attachment II for examples of such agreements. This policy also provides that in situations where the revenue expected to be received by the City for providing a service is less than $10,000 per year, the department head of the department providing the service may execute such agreements. The City Manager will provide the Council with a report twice each year as soon as practical after June 30 and December 31 that provides a description and amount of each such agreement that the City Manager or department heads have executed in the preceding six months. Fiscal Agent Agreements - City Council approval must be obtained before the City may serve as a fiscal agent for another organization. Alternative The Council may elect not to extend the authority for the above transactions to the City Manager. Doing so will require staff resources to bring these items to Council for approval and may, particularly in the case of revenue generating opportunities, result in the City not being able to take advantage of such opportunities if there is a brief time period in which the City needs to respond to the prospective client. 2