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Proposal to Update the City of Redwood City EllU!rgency Operations Plan F. SCHEDULE We propose to perfonn the scope of work described in Section D according to the following schedule, beginning with the Notice to Proceed: Week 1: Kickoff meeting, Data Collection & Planning (Task 1) Weeks 2-6: Emergency Planning Process (Task 2) Response Plan Policies (Task 3) & Communication (Task 4) EOP Template Infonnation Build (Task 5) Week 7-10: Submit draft EOP and final EOP (within 15 business days of receipt of draft comments) Our Team is readily available to begin work on this project as soon as the Redwood City Fire Department gives us the notice to proceed. G. CONFIDENTIALITY The Team routinely works with highly confidential infonnation, including sensitive security infonnation and material subject to the requirements of the attorney-client privilege and attorney- client work product doctrines. We appreciate the sensitive nature of the infonnation that will be generated during this project, and have developed standard operating procedures to handle confidential infonnation. The Team will keep all infonnation, interviews, documents and other material related to this EOP development as strictly confidential and not available for distribution unless otherwise directed by the Project Director. Specific procedures to maintain confidentiality of infonnation include the following: . Team members will be instructed not to discuss any aspect ofthe plan development, except among Team members, without the express direction ofthe Project Director. . All written work products will be labeled as "Confidential." . All written work products and correspondence will be submitted only to designated representatives of the City. We assume that staff selected to serve on the IPT will be so designated. . All project materials will be maintained in locked file cabinets with access restricted to Team members. . Electronic files will be maintained in a restricted access directory that is only available to Team members. The directory will be located in a password-protected portion of Aanko's internal network that is secure from external access. . Following completion of the draft plan, the Project Manager will collect all working papers from Team members and place them in a marked folder in the project file. . At the conclusion ofthe plan development, all project-related materials will be managed as directed by the Project Director. H. INSURANCE Aanko Technologies maintains Professional Liability, Commercial General Liability, Workman's Compensation and Commercial Automobile Liability Insurance to protect Aanko and the City. Aanko Technologie.v Inc. www.aanko.com 16