AgdaPkt 2018-06-25 Joint SA PFA - Laserfiche WebLink

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REPORT To the Honorable Mayor and City Council From the City Manager June 25, 2018 SUBJECT General Services Agreement with ImageX, Inc. for On-call Printing and Mailing Services for the Public Works Services Department RECOMMENDATION By motion, approve and authorize the City Manager to execute a two-year General Services Agreement with ImageX, Inc. in an amount not to exceed $70,000 for On-call Printing and Mailing Services BACKGROUND The Water, Wastewater, Right-of-Way Maintenance, and Administration Sections of the Public Works Services (PWS) Department print a variety of public information materials. These materials are mailed through the postal service, posted at residences, businesses and/or worksites, and are made available to the public at the PWS administrative office located at 1400 Broadway Street in Redwood City. These materials include color or black and white brochures (tri- and bi-fold), envelopes, door hangers, letterhead, postcards, multi-page calendars, booklets, no parking signs, and similar materials. In addition, PWS periodically requires assistance in merging individual addresses and postage meter information onto materials to be mailed and delivered to the Post Office. PWS recognizes there is an ongoing need for on-call printing and mailing services that is best served by entering into a multi-year agreement with a qualified company in order to provide high quality, consistent, reliable, and cost-effective services. ANALYSIS On April 20, 2018, PWS issued a Notice Inviting Bids (NIB) for on-call printing and mailing services. The NIB was advertised in The Daily News on April 20, 2018, posted to the City’s website, and mailed to eight (8) printing and mail fulfillment services in the San Francisco Bay area. The NIB required proposers to represent their ability to provide the following services: · Print from various electronic file formats (e.g. Acrobat, Illustrator, Publisher, Word, PageMaker, etc.); · Perform printing/mailing orders of 30,000 or more individual pieces; · Coordinate printing and mailing schedules with Departmental representatives; 6.1.C. - Page 1