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· Merge names/addresses from an Excel spreadsheet onto individual material to <br />be mailed via USPS; <br />· Provide proofs to Department representatives for their approval prior to printing; <br />· Make recommendations to Department staff about appropriateness and <br />placement of borders, return address, and postage indices on materials to be <br />printed and/or mailed; <br />· Print a variety of brochures (tri-fold and bi-fold), envelopes, door hangers, <br />letterhead, postcards, multi-page calendars, booklets, return address mailing <br />labels, and similar materials in color or black and white; <br />· Deliver materials to the post office, to the PWS administrative office located at <br />1400 Broadway in Redwood City, or to other City office locations; and <br />· Provide, if requested, printing on recycled paper stock with a minimum of thirty <br />percent (30%) post-consumer content. <br />PWS received bids from two service providers: AMS Systems, Inc. and ImageX, Inc. <br />Both of the service providers affirmatively responded that they are able to provide the <br />above services. In addition, the NIB required proposers to provide unit pricing for a list <br />of 17 representative documents and materials, total pricing for specific quantities listed <br />for each item and a summary total price for all items. ImageX, Inc. provided the lowest <br />responsive summary total price for all items. <br /> <br />PWS is recommending that the City enter into an Agreement with ImageX, Inc., <br />because it is the lowest responsible bidder. <br />ALTERNATIVES <br />The Council could choose not to approve the agreement with ImageX, Inc. or direct staff <br />to issue a new NIB for on-call printing and mailing services. <br /> <br />FISCAL IMPACT <br />The proposed Agreement is for a two-year period from the effective date of the contract, <br />for a total of $70,000. Funds are available in the FY 2017-18 PWS operating budget. <br />Funds for FY 2018-19 are included in the City’s FY 2018-19 Recommended Budget. <br />The remainder of the cost of the Agreement will be included in the FY 2019-20 <br />Recommended Budget. <br /> <br />ENVIRONMENTAL REVIEW <br />This activity is not a project under CEQA as defined in CEQA Guidelines, section <br />15378, because it has no potential for resulting in either a direct or foreseeable physical <br />change in the environment. <br /> <br /> <br /> <br /> <br /> <br />6.1.C. - Page 2