AgdaPkt 2018-07-23 Joint SA PFA - Laserfiche WebLink

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6.2.D. - Page 1 REPORT To the Honorable Mayor and City Council From the City Manager July 23, 2018 SUBJECT Acceptance of Improvements related to the 2014 Overlay Project RECOMMENDATION By motion, accept the 2014 Overlay Project, previously reduced by change order, and authorize the release of bonds and retention according to City procedures BACKGROUND The 2014 Overlay Project is part of the City's Roadway Management Program, which is designed to address on-going pavement repair and replacement. This is known as the "2014 Overlay Project" as it was budgeted for in Fiscal Year 2014-15. Pavement requires repairs for a variety of reasons including general aging, the damaging effects of traffic loads, weather, intrusive tree roots and water. The Roadway Management Program inventories, assesses, and tracks the maintenance of the City's roadways. Roadways are selected for resurfacing based on staff's assessment of overall condition and projects are coordinated to make the most efficient use of resources. The 2014 Overlay Project includes Whipple Avenue from Upland Road to EI Camino Real, Whipple Avenue from Veterans Boulevard to northbound Highway 101 on-ramp, and Veterans Boulevard from southbound Highway 101 off -ramp to Whipple Avenue. The attached project location map details the exact location. A Federal grant totaling $548,000.00 has been awarded to the City for this specific project as a result of staff's application for the Surface Transportation Program (STP) and the Congestion Mitigation & Air Quality Improvement Program (CMAQ) funds. Caltrans approved the City's request for authorization to proceed with construction on February 17, 2015. ANALYSIS At its May 4, 2015 meeting, the City Council awarded a construction contract for the 2014 Overlay Project to O'Grady Paving Inc. The project was awarded for a base bid of $908,770.80. Approximately two thirds of the original scope of the project, phase one,