AgdaPkt 2018-07-23 Joint SA PFA - Laserfiche WebLink

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6.2.D. - Page 2 has been completed. The remaining third of the project, phase two, was subject to a Caltrans encroachment permit for the Whipple Avenue Overcrossing of Highway 101 and the adjacent roadways. Due to the delay caused the Caltrans encroachment permit process, phase two of the project was removed from the scope of this project by change order. It will be repackaged and completed in a separate project at a future date. Construction for phase one of the project began in November 2015. Work proceeded and completed approximately two thirds of the awarded project, paving Whipple Avenue from EI Camino Real to Upland Road. Following the completion of phase one of the project, O'Grady and the City agreed to put the project on hold until a Caltrans permit was resolved and issued. Both parties agreed if the delay was significant, they would discuss and workout appropriate remobilization costs to adjust for the delay. Due to ongoing requests and requirements by Caltrans, it was not until March 22, 2018, that Caltrans issued the encroachment permit for phase two of the project. Upon issuance of the permit, City staff attempted reengaging O'Grady staff to complete the project. Unfortunately, City staff and O'Grady Paving Inc. were unable to come to terms on appropriate price adjustments due to the delay in the project and agreed to conclude the project as completed. As noted above, staff has revised the scope of the project to reflect the work completed to date. The revised project scope was successfully completed in accordance with City specifications. Two contract change orders totaling ($61,000.69) were issued for additional work. The revised project scope reduced the contract amount by $425,844.15 from $969,771.49 to the final contract amount of $543,927.34. The remaining balance of funding will be dedicated to the repackaged phase 2 of the project. It is anticipated that an additional $25,000 to $50,000 will be required to complete the repackaged project due to the increase cost of oil, additional mobilization and incidental costs. The additional funding will be appropriated from the Transportation Fund — Street Pavement Management Programs. ALTERNATIVES Council may request additional information prior to accepting the project or authorizing the release of bonds and retention. FISCAL IMPACT Funding for the construction of this project was previously approved and appropriated in the Transportation Fund -- Street Pavement Management Programs.