AgdaPkt 2018-07-23 Joint SA PFA - Laserfiche WebLink

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6.3.A. - Page 3 remain; b) financial transparency to the Commission and the public must be ensured; c) administrative efficiencies should be sought; and d) SVCW analytical capabilities should deepen. This proposal would amend the JPA by continuing to designate the role of Controller - City Auditor to the City and shift the role of Treasurer to SVCW. Doing so enables SVCW to efficiently transact the ordinary day-to-day business of Treasurer, while the City, as Controller -City Auditor, maintains oversight and control as to the following: Example Treasurer activities Example Controller -City Auditor (SVCW) Oversight (RWC) • General Ledger activities • Bank records access • Invoice processing, check • Bank reconciliations review disbursements and accounts Disbursement report review payable Cost allocation review • Revenue invoicing, accounts • Budget compliance review receivable, and deposits • Financial statement review • Bank reconciliations . External Auditor reporting line • Payroll processing • Review/approval of certain journal entries In accordance with the Joint Exercise of Powers Act (Government Code Sections 6500, et. seq.) as well as current accounting practices, these proposed JPA amendments will continue to designate the City as Controller of SVCW, and re -designate SVCW as Treasurer in place of the City. Over the course of the last year, SVCW's CFO has worked closely with the City's Finance Division in anticipation of SVCW's implementation of the ERP system. This has included reviewing the ERP project's scope of work, defining the daily activities of respective staff members (both current and future), and describing the reports that will be needed to ensure the City can satisfy its Controller role. SVCW General Counsel has also communicated with the City Attorney, who has reviewed the JPA amendment to re- designate the roles of Treasurer and Controller. While other amendments to the JPA have been identified as necessary, due to the urgent timing of this matter, the recommended JPA change is limited to the matter of Treasurer and Controller. Note that the timing for this JPA change corresponds to the SVCW ERP implementation schedule, which is July 1, 2018.