AgdaPkt 2018-07-23 Joint SA PFA - Laserfiche WebLink

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ATTACHMENT B 8.A. - Page 14 SUMMARY As part of the FY 2017-18 Adopted Budget, the City Council approved staff recommendations to reduce operating costs by approximately $6.0 million and increase revenue by approximately $6.0 million in order to balance the City's budget over the next five fiscal years. Staff recommends that this approach, now dubbed the Financial Sustainability Plan, be implemented over two years. Staff is recommending operating cost reductions of approximately $3.7 million in FY 2018-19. The following attachment to the Budget Message outlines the rationale behind each Department's contribution to the Financial Sustainability Plan for FY 2018-19. Overall, these recommendations were developed based on the following budget principles: explore new service approaches; continue to invest in our employees; continue our spirit of partnership and entrepreneurialism; seek to maintain vital services including police, fire, library and parks services; and reduce vacant positions rather than regular positions before eliminating filled full-time positions where possible. ADMINISTRATIVE SERVICES The Administrative Services Department proposed budget recommendations seek to align staff time to more accurately reflect time spent on various tasks, and reduce budget amounts based on historical amounts expended. These changes totaling $136,000 provide the least impact to the services the Department provides internally and externally. Specific changes include: • Reduce postage budget for a savings of $27,000 • Reduce Financial Services professional services budget for a savings of $29,100 • Reduce supplies and services budget in Human Resources for a savings of $9,200 • Shift staff time allocated between Risk Management and Finance for a savings of $40,200 • Move Workers Compensation programming budget from Human Resources to the Fire Health and Wellness program for a savings of $30,000 CITY ATTORNEY The proposed reductions to the City Attorney's Office budget are internally focused. The proposed FY 2018- 19 budget reflects a $70,000 reduction, including realigning staff charges from the General Fund to other internal funds, and reducing funding for books, memberships, and conferences. CITY CLERK In order to preserve capacity to support the City Council, manage City records and provide elections services, the City Clerk's Office proposes to reduce its professional services budget by consolidating meeting recording services and eliminating one vacant part-time Administrative Clerk I position. These recommended changes total $80,000. The City Manager's Office and the Clerk's Office reevaluated recording services for City Council and Planning Commission meetings. The proposed budget recommends consolidating two contracts to one to provide recording and other support services at a savings of $20,000 to the City Clerk's professional