AgdaPkt 2018-07-23 Joint SA PFA - Laserfiche WebLink

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ATTACHnni=NT R 8.A. - Page 15 services budget. Currently, MidPen provides recording services and PenTV provides marketing and other support. The Recommended Budget aniticipates PenTV providing recording and other marketing support services. As a result of an internal Department staff assessment, the City Clerk identified opportunities to realign duties among existing staff. The Recommended Budget eliminates a vacant Adminstrative Clerk position at a savings of $60,000. CITY MANAGER'S OFFICE The City Manager's Office proposed budget recommendations seek to avoid impacts to core public -facing services (community engagement, communications and economic development). Recommended changes include the reduction of casual front desk receptionist contingency hours and reduction of an intern position by combining two internship positions to one internship position for the summer. Other reductions include reduced professional graphic design services hours, reduction of expenses for economic development memberships, and removal of one-time funding for the City's sesquicentennial celebration completed in 2017. The Recommended Budget reduces costs by $80,000. COMMUNITY DEVELOPMENT The Community Development Department (CDD) recommends reducing its operations budget by approximately $310,000 in FY 2018-19 through a reorganization of services and reducing of the professional services budget. CDD budget recommendations are focused on the Building and Planning divisions and the Community Development Administration (CD Admin) program. These are all General Fund -funded activities within the Department. Reductions in the Building Division include reduced reimbursement of professional services for Code Enforcement by $124,120. The Code Enforcement Division will use building inspectors for certain code enforcement activities and seek to minimize administrative tasks by implementing technological improvements. The Division hired contractual building inspectors to address inspection needs due to increased development activity throughout the City. Staff anticipates that the pace of development activity will begin to slow down, allowing the Division to provide services with its existing staff and by utilizing consultants on an as needed basis. Budget changes in the Planning Division include eliminating vacant Assistant Planner and Landscape Architect positions, and adding a Senior Planner position. This reorganization allows greater oversight of the planning approval process of more complex developments. The net savings to the General Fund is approximately $122,000. Within the CD Administration function, the Recommended Budget eliminates a limited -term vacant 0.5 Real Property Manager position for a $66,000 savings. Real property management services will be provided as needed by professional services agreements. There was a greater need for a staff position when the Redevelopment Agency began to dispose of its properties and as the City was grappling with ending residential uses at Docktown Marina. As both of those activities have begun to wind down, there is less of a demand for real property management. Together, all Department reductions total $310,000.