Agmt18 Redwood City School District

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ATTACHMENT B REDWOOD CITY SCHOOL DISTRICT EXPANDED DAY LEARNING PROGRAM POLICIES & PROCEDURES ATTENDANCE Attendance policy is dictated by the California Department of Education. Programs must maintain a minimum eighty-five percent attendance rate for each of the funding streams. If program attendance drops below 85% during two calendar years, (four attendance periods), the grant will be recalculated and reduced. If program attendance drops below 75% at any of the attendance periods, the grant will be reduced accordingly. Dual funded sites need to achieve 85- 100% attendance in ASES and 85-100% in 21 s` CCLC. The state After School Education and Safety grants program requires program attendance to be reported twice a year — January 31 and July 31. Providers will also submit a copy of a Cityspan report verifying the numbers they submit and sign this copy of the report agreeing to the reported numbers. In order to have time to review and submit the forms to the state, the forms must be completed by the provider and returned to the After School Coordinator two weeks in advance of the state due date. ATTENDANCE FORMS ARE DUE TO THE DISTRICT: January 15 — for period July 1 — December 31 July 15 — for period January 1 — June 30 Attendance (total students served) is calculated by adding together the number of students who participated each day of the program during the reporting period. For example, if 30 students participated Monday, 40 Tuesday, 35 Wednesday, 40 Thursday and 20 Friday, then the total students served that week is 165. The form also asks for the number of days the program was in operation during the program period. For middle school programs, although the state only requires students to attend 3 days per week, your attendance rate is based on a 5 -day a week program. Thus, if students only attend 3 days a week, you must fill the other two days with students to achieve maximum attendance. Each provider must keep accurate and detailed attendance records that support the attendance reported to the District, the state and federal government. Records should be kept for at least 5 years. These records shall be made available to the District at the District's request. It is the contractor's responsibility to make sure all attendance information is submitted accurately and it is identical to the Cityspan system. FISCAL Each provider will enter into contract with the District as a contractor of the Expanded Day program. The contracts potential grant award amount is 85% of the grant award unless agreed to otherwise by the District and provider. The 85% dedicated to contracts should be used for REV: 08-02-18 DZ Page 10 of 13 ATTY/AGR.2018.170/Redwood City School District