Agmt18 Redwood City School District

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direct services to pupils. The District retains 15% of the total grants for administrative costs, which includes any indirect costs. Supplemental Funds are awarded at the same rate as the Base Grant. Programs willing to provide 6 hours of programming during summer need to notify the District which will get authorization from the State to adjust reimbursement rate from $7.50 to $15.00. Each provider shall submit invoices to the District for payment. Invoices should be directed the ASES Grant Manager and received bi-annually. INVOICES ARE DUE TO THE DISTRICT BY: January 15 — for period July 1 — December 31 July 15 — for period January I — June 30 Invoices should reflect services provided during the billing period. The amount of each invoice should reflect the earned attendance reimbursement for that period. Providers are required to keep accurate fiscal records of grant expenditures and required matching funds. These records shall be made available to the District at the District's request. STAFFING The California Department of Education also dictates many staffing requirements, including: § Each program employ an after school program site coordinator for each site § The selection of the Site Coordinator must be approved by the school principal § Programs must maintain an adult -student ratio of 1:20 § All staff used in the above ratio must meet the District's minimum qualifications for an instructional aide: Redwood Citv School District Instructional Aide requirements: 0 2 years of college — 48 units OR o High School Diploma/GED AND pass District Instructional Aide Exam (75% is passing grade) § All staff must successfully pass Department of Justice and FBI background checks as set forth in Education Code section 45125.1 et seq., and the tuberculosis certification requirements of Education Code section 49406, prior to their coming into contact with students § All staff must take the mandated reporter training before they can have contact with students. Staff can take the training online or in person. Staff needs to take the mandated reporter training once a year. The Redwood City School District also requires that: § Site Coordinators are not in ratio (unless there is a staff shortage or other need) and work a minimum of 30 hours per week at the school site § At the full Community Schools and part- Community Schools (Taft, Hoover, Fair Oaks, Garfield, Kennedy, Selby Lane, and Hawes) the Community School Coordinator will be involved in the selection of the Site Coordinator, and will be the contact person for the provider. At all other schools the principal will fulfill this role. § Program staff will have the following: REV: 08-02-18 D2 Page 11 of 13 ATTY/AGR.2018.170/Redwood City School District