Agmt06 CSG Consultants - RWC Recycled Water Phase 1, Redwood Shores Distribution (Bid pkgs 1 & 2)

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Project Management System. Our staff will utilize industry standard computer systems to perform the record keeping and document control for the project. CSG has developed its own software and will utilize other programs if requested to track, time-stamp and control project documents, including: project files, submittal logs, submittal distribution lists, RFI's and their status, logs, correspondence logs, contract change orders and status, progress pay estimates and overall project budget, potential claims materials testing results and follow-up, contract requirements, contractors' labor compliance performance, contrac- tor "Schedule of Values", expenditure reports, daily, weekly and monthly reports. Some specific tasks CSG will perform include making payment recommendations after reviewing all con- tractor-provided schedule of values and requests for payment, reviewing and approving Contract Change Orders based on City procedures and authority for CCO's and administering potential claims. Claims management includes timely tracking of notice from the contractor of potential claims, monitoring potential claims, and maintaining a separate project file and report for each potential claim. Many of these can be resolved during the weekly meeting or in a special meeting, using the services if needed of our claims sub-consultant. Cost Estimating. Costs need to be estimated within each phase of construction and continuing until bids are accepted. Control of budgets can be done through reductions in contingency amounts, as informa- tion becomes better known; there should be an inverse relationship between contingency percentage and plan completion percentage. Schedule Management; Progress Meetings; Reports. The contractor's construction schedule will be used as a tool to track construction prog ress, monitor construction delays and work proactively to review make-up schedules. CSG staff will have weekly meeting with the contractor and will require update of the master schedule on the monthly basis with the contractor. CSG will establish a report format with the City staff to provide up to date information to City Project Manager on a monthly or weekly basis as negotiated in the scope. Reporting. All inspection, documentation, and office engineering will be performed by CSG staff. Docu- mentation of activities, by writing thorough and accurate daily diaries with notations regarding delays, not- ing equipment and personnel on site, including idle time, production rates, field constructability problems, conversations, field agreements made, and quantity of work performed is essential. CSG will document work activities and issues with photographs and/or videos. Quality Assurance Testing. CSG will schedule and coordinate quality assurance materials testing with the appropriate company or agency. Although CSG has not listed a materials testing firm as part of this proposal, we have established relationships with several bay area firms and are comfortable in either us- ing them as sub-consultants or in using and managing a City master consultant Labor Compliance. CSG will verify the contractor's compliance with labor laws, including interviewing workers, verifying certified payrolls, and monitoring subcontractor utilization for compliance with DBE commitments, if any. Surveying. CSG will coordinate construction surveying and provide surveying services, if requested by the City. QUALITY ASSURANCE/QUALITY CONTROL CSG's in-house quality assurance/control program utilizes a peer review process with multi-level internal plan checking and project management. A Principal Engineer not directly associated with the project will be supported by technical staff in the review of plans and specifications, and verification of contract quan- tities. As a premier plan-checking firm that performs plan check services for numerous jurisdictions, CSG is uniquely equipped to perform quality assurance/quality control for our clients. City of Redwood City i I I "- < ~.,~,-,_.."~.._,-~----....<-~~-+"._'-",-_.__._._-_._---._--~.- ._~----,~