AgdaPkt 2018-09-10 Joint SA PFA - Laserfiche WebLink

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6.1.F. - Page 16 a revised unit price schedule and supporting CPI information for any requested changes. H. PURCHASE ORDER AWARD PWS will recommend to the awarding authority the award of a purchase order to the lowest responsive and responsible Bidder. Award of purchase order occurs when a Purchase Order is issued or other evidence of acceptance by the City is provided to the Bidder. A Recommendation of Award does not constitute an award. I. RIGHTS OF THE CITY This NIB does not commit the City to issue an award, nor does it obligate the City to pay for any costs incurred in preparation and submission of bids or in anticipation of a purchase order award. The City reserves the right to: • Make the selection based on its sole discretion; • Reject any and all bids; • Issue subsequent Notices Inviting Bids; • Postpone award start date for its own convenience; • Remedy technical errors in the NIB process; • Approve or disapprove the use of particular sub -consultants; • Negotiate with any, all or none of the Bidders; • Cancel the NIB and reject any and all quotations in whole or in part when it is in the best interest of the City; • Waive informalities and irregularities in the bids; • Accept, modify, or reject any items of the bid; • Enter into an agreement with another Bidder in the event the originally selected Bidder defaults or fails to execute an agreement with the City; and • Award purchase orders to multiple bidders for materials. An agreement/purchase order shall not be valid or binding on the City unless and until it is executed by authorized representatives of the City. J. PUBLIC NATURE OF BID MATERIALS Responses to this NIB become the exclusive property of the City. At such time as PWS recommends the Vendor to the City Manager or to the City Council, as applicable, all bids received in response to this NIB become a matter of public record and shall be regarded as public records, with the exception of those elements in each bid which are defined by the Bidder as business or trade secrets and plainly marked as "Confidential," "Trade Secret," or "Proprietary." The City shall not in any way be liable or responsible for the disclosure of any such proposal or portions thereof, if they are not plainly marked as "Confidential," "Trade Secret," or "Proprietary" or if disclosure is required under the California Public Records Act. Any bid which contains PUBLIC WORKS SERVICES 2018 ASPHALT AGGREGATES MATERIALS NIB 5 OF 10