AgdaPkt 2018-09-10 Joint SA PFA - Laserfiche WebLink

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6.1.G. - Page 1 REPORT To the Honorable Mayor and City Council From the City Manager September 10, 2018 SUBJECT General Services Agreement with Lockworks Unlimited, Inc. for Access Control System Management and On-call Locksmith Services for the City of Redwood City RECOMMENDATION By motion, approve and authorize the City Manager to execute a two-year General Services Agreement with Lockworks Unlimited, Inc. for Galaxy Access Control System Management, Schlage Quad Primus Master Key System Management and on-call lock, door hardware and locksmith services for the City of Redwood City in an amount not to exceed $90,000, and authorize the City Manager to extend the agreement for two additional two-year terms, for a total amount not to exceed $270,000 BACKGROUND The Public Works Services Department (PWS) is responsible for maintaining and managing access control to City buildings and sites through the: • Use of a computerized access system, physical keys and locks; • Repair of locks and door hardware; and • Use of locksmith services on an as -needed basis. The City of Redwood City currently has a computerized Galaxy Access Control System (Galaxy System) installed in fifteen City -owned buildings/sites. The Galaxy System controls individual authorized access to buildings and sites through the use of programmed identification badges, key fobs and/or vehicle transponders. The Galaxy System also enables the City to program building, individual room and automatic gate opening and closing times to accommodate regular, holiday, special event and annual time -change schedules. Purchase and ongoing management of the Galaxy System may only be performed by an Authorized Dealer registered through Galaxy Control Systems of Walkersville, Maryland.