AgdaPkt 2018-09-10 Joint SA PFA - Laserfiche WebLink

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6.1.G. - Page 4 o Updating door hardware to meet disability access and life safety code compliance; o Rekeying door, filing cabinet and other locks; o Duplicating keys, including vehicle keys; o Removing and properly disposing of all waste generated by the work; and o Maintaining an adequate and appropriate inventory of parts necessary to perform the work. • Employ a Call Center/dispatch service that is available 24 hours per day, 365 days per year, which can dispatch a technician to a site within 60 minutes of a call placed by the City for emergencies and within three hours of a call placed by the City for non -emergencies. • Provide a retail location within a one-way distance of 10 miles from the Public Works Services Department maintenance facility at 1400 Broadway Street, Redwood City, at which keys, padlocks, key fobs, access control cards and related items can be obtained in person by authorized City personnel. PWS received a single bid from one service provider(s): • Lockworks Unlimited, Inc. Lockworks Unlimited, Inc.'s bid did contain one minor irregularity. The Notice Inviting Sealed Bids required bidders to sign the Attachment A — Bid Pricing Form. Lockworks Unlimited, Inc. signed Attachment A, but did so in the field for a partnership to sign, despite the fact that Lockworks Unlimited, Inc. is registered as a California corporation. Staff recommends that the City Council waive this minor irregularity and accept Lockworks Unlimited, Inc.'s bid as the irregularity was not the result of fraudulent intent on the part of the bidder and the best interests of the public would be served by such waiver. This decision is authorized by the Notice Inviting Sealed Bids and Section 2.68(C) of the Purchasing Ordinance, as discussed below. Notice Inviting Sealed Bids Section IX Right of the City states: "The City reserves the right to.... Waive informalities and irregularities in the bids.." Redwood City Code Section 2.68(C) states: "The Council may waive any irregularities in bids received or permit the correction of erroneous bids when the Council finds that the irregularity or error was not the result of fraudulent intent on the part of the bidder and that the best interests of the public would be served thereby." Lockworks Unlimited, Inc. affirmatively responded that they are able to provide all of the above services. PWS is recommending that the City enter into an Agreement with Lockworks Unlimited, Inc. because they are the lowest responsible bidder.