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6.1.B. - Page 19 Once the goods and services with the highest potential for savings have been identified, the PD's buyers should negotiate leveraged contract with vendors, achieving maximum savings through discounting. 9. Distribute and Report In a volume -based discount contract, discounts are based on Discounts to the Cities on the total sales in a given accounting period. Often, discounts a Consistent Basis take the form of a rebate; however, the exact specifications will depend on the product and the contract. The PD should develop the tools to effectively report and distribute discounts to cities. While implementing the changes necessary to allow C -CPC will come at a cost, the benefits accrued from crossing these checkpoints will go to great lengths to address the current "dysfunction" in the PD, in addition to the potential savings from C-CPC.72 The County's Purchasing Compliance Committee identified in "Purchasing Redesign Report, Procurement of Goods" 48 deviations from best practices and issued 84 recommendations for improving the County's procurement process. Notable findings included: 1. "It is unclear who is supposed to monitor the purchasing process."73 2. "Departments and Purchasing Unit staff sometimes go around purchasing procedures but there is no way to know when this happens; when it is discovered there is no follow up or action taken and is not clear who should take that action or when."74 3. "Staff often do not know that processes, rules, and regulations exist."75 4. "Written documents such as handbooks, reference tools and other materials have not been updated, sometimes for more than 10 years"76 5. "There are no methods to monitor if the County is receiving the best value or if purchases are consistent from one department to another (maybe one department is paying more than another for the same item)."77 6. "There is no system in place to know if/when current processes either save the County money or lose money. ,78 7. "No data is collected and used to monitor performance of the overall purchasing process. ,79 8. "We have no way of knowing if we are being fiscally responsible."80 72 San Mateo County Civil Grand Jury, 73 Ibid. 18. 74 Ibid. 18. 75 Ibid. 18. 76 Ibid. 20. 77 Ibid. 19. 78 Ibid. 19. 79 Ibid. 20. 80 Ibid. 19. "San Mateo County Procurement Division Recommendations Follow -Up": 4. 2017-2018 San Mateo County Civil Grand Jury 16